HR and Office Administrator

Office and HR Administrator

Location: Gateshead Team Valley, UK

Reports to: Head of People

Direct Reports: N/A

Biscuit International UK is the leading specialist supplier of own-label gluten-free biscuits and cookies in the United Kingdom. Located in Gateshead, our production facility operates three lines, with an annual output exceeding 4,300 tonnes annually in plain, chocolate, and sandwich biscuit formats. We are part of Biscuit International, Europe's leading private label biscuit and bread substitute manufacturer, with a rich heritage of over 400 years of expertise in delivering excellent taste at great value.

We are seeking a dedicated and detail-oriented Office and HR Administrator to join our team. In this role, you will be responsible for all day-to-day administration, supporting the Senior Leadership Team (SLT) with administrative duties, and ensuring all employee areas are maintained to the highest standards. You will handle incoming calls professionally, ensure customers and clients receive required documentation, and maintain compliance with HR documentation and legislation.

Key Responsibilities:

• Coordinate office activities and operations, ensuring health and safety and office conditions are maintained. Order and manage office supplies, schedule meetings and appointments, and provide general administrative support to SLT, including minute-taking.
• Answer calls, facilitate room requirements and standards, provide general support to visitors, and ensure documentation is maintained correctly and legislatively.
• Coordinate in-house or off-site activities such as parties, meetings, and celebrations. Liaise with managers to ensure facility and hygiene standards are maintained. Manage office vendors and service suppliers, organize catering for visitors and in-house events, and manage boardroom and meeting rooms.
• Complete general HR administrative tasks, support the Recruitment Consultant with inductions of new employees, ensure invitations to meetings are processed and issued timely, and keep trackers and associated reporting up to date.
• Ensure People HR is kept up to date, process new starters and leavers accurately and timely, support audit activities, and ensure employees have legislative and in-date right-to-work documentation. Plan and organize annual and new starter health assessments, and review, track, and validate driving-to-work documentation.

Skills & Experience:

• Strong administrator with 2 years of experience in HR administrative roles.
• Understanding of basic employment law.
• Ability to work in a fast-paced environment with excellent attention to detail.
• Confident to converse with employees at all levels and maintain a professional attitude.
• Ensures confidentiality is maintained.
• Experience in food manufacturing and HR training in employment legislation is desirable.
• Proficient use of Word, PowerPoint, and Excel.

At Biscuit International UK, we pride ourselves on our commitment to quality, innovation, and sustainability. Our team is dedicated to producing high-quality products that meet the evolving needs of our customers. By joining us, you will be part of a dynamic and supportive team that values collaboration and excellence.

In our hiring practices, we are committed to creating an inclusive and diverse workplace. We believe that a diverse team brings a wealth of perspectives and ideas, driving innovation and success. We adhere to fair hiring practices, ensuring equal opportunities for all candidates, regardless of their background.

Join us and lead a team to deliver premium biscuits globally!