HR Associate - 18 month FTC

Job title – HR Associate –18 month FTC

Location – London

About Federated Hermes;

Federated Hermes, Inc. is a global leader in active, responsible investment management, with $839.8 billion in assets under management, as of March 31st, 2025. We deliver investment solutions that help investors target a broad range of outcomes and provide equity, fixed-income, alternative/private markets, multi-asset, and liquidity management strategies to more than 11,000 institutions and intermediaries worldwide.

Our clients include corporations, government entities, insurance companies, foundations and endowments, banks, and broker/dealers. Headquartered in Pittsburgh, Federated Hermes has more than 2,000 employees in London, New York and offices worldwide. For more information, visit FederatedHermes.com

Main Function of the role:

To provide efficient and effective HR administrative support across the breadth of the employee lifecycle but in particular will focus on interview candidate management, new hire and leaver administration, employee life event administration, system data management, managing employee enquiries & Talent Development administration. In addition, the incumbent will support the HR Business Partners as needed.

As a core part of the HR provision at Federated Hermes, the HR Business Partner & Resourcing Team spans every area of HR and works across every business area with all levels of employees. The role is highly transactional and aims to provides excellent service to our internal clients and partners.

Key task and responsibilities:

Life Event and Leaver Administration

• Coordinating all forms of employee absence and life event administration including all family leave requests
• Supporting in the management of sickness absence cases, escalating high risk absences to HRBPs
• Collating leave of absence documentation and benefit entitlements
• Updating the HR database with joiner, leaver and other employee life-event information eg promotion, maternity etc
• Collating outstanding benefits or other deductions for the final payroll and calculating pro-rated holiday entitlements
• Updating and saving leaver and new joiner documentation for payroll and to the efile
• Responding to requests for all standard and regulated references

Administration

• Assist with joint mailbox management of HR enquiries and meeting internal SLAs: responding to inquiries within 48 hours and ensuring 80% are closed within 24 hours
• Data management of the HR database etc including job and personal detail updates
• E-file personnel file management, ensuring filing is completed in a timely manner and archiving is managed regularly
• Assist with the management of HR and UK talent development related invoices
• Assist with talent development and benefit queries
• Managing monthly benefit admin for Bucks and suppliers including reconciliations
• Provide administrative support to HRBPs as needed
• Support the HRBP’s and UK talent development team in the management of the HR Intranet page with relevant changes
• Provide technical support on HR systems including password resets
• Send out all weekly, monthly and quarterly reports
• Provide input and information of payroll administration in a timely and accurate manner for the Payroll Specialist.

Recruitment and On-boarding

• Assist the Talent Acquisition Partner with recruitment activities, primarily arranging candidate interviews and following up with managers for interview feedback. Production of offer letters, contracts, recruitment packs and any other documentation
• Provide great candidate experience through onboarding support and pre-employment screening.
• Work with HR Business Partners, Talent Acquisition Partner and hiring managers, Compliance and Risk regarding progress of pre-employment screening for candidates
• Right to work checks for new hires as needed
• Administration of temporary staff recruitment and work experience placements inc. monitoring with agencies the pre-assignment screening and completion of compliance documents

Contribute to HR projects and other specific HR deliverables as required leveraging technologies to support these deliverables.

Talent Development

• Study support request administration
• Early careers administration
• Provide support for face to face and virtual learning events
• Produce UK talent development ad-hoc reports (e.g training completion, compliance reports and feedback)

Minimum knowledge & experience required:

• HR experience is desirable
• Solid A’level or equivalent (or higher) academic results
• Office administration
• Ideally experience of working within a confidential environment

Candidate Profile:

• Numerate
• Strong attention to detail is critical. Ability to self-review work for accuracy
• Strong organisation skills
• Intermediate Microsoft Word and Excel skills with the ability to manipulate and effectively report data
• Good written skills
• Confidence to ask questions to minimise mistakes
• Focused, takes pride in their work standards and will ensure tasks are completed in a timely manner
• Confident communicator
• Able to assimilate new information and requirements or changed circumstances quickly and respond accordingly
• Listens and follows guidance provided
• Desire to help colleagues

Diversity, Inclusion and Flexible Working

We believe in genuine opportunity, fairness, and respect for all applicants and aim to ensure that no current or prospective employee is subject to discrimination or treated less favourably on the basis of their disability, gender identity or expression, race, ethnicity, religion or belief, marriage or civil partnership, pregnancy and maternity, age, sex, or sexual orientation, or disability.

We understand that applicants may have different needs and expectations related to their working arrangements and are committed to a discussion on flexible working. Please raise these with your Recruitment contact to discuss what type of arrangements can work for you and the role for which you are applying.

We welcome applications from all eligible candidates, and we particularly encourage applications from qualified candidates who identify as women and/or are from a Black, Asian and Minority Ethnic background, as these groups are underrepresented throughout the financial services sector.

We are a Disability Confident Employer and participate in the “Offer of Interview” scheme, intended to actively encourage applications from people with a disability or long-term condition and offer an interview to those who meet the minimum criteria set out within this job description. You will need to let us know if you would like to opt in to this scheme by contacting Jessica Sheehan at [email protected] or +44 207 702 0888. You do not need to share details of your disability or long-term condition.

If you would benefit from alternative methods of applying or for workplace adjustments during the recruitment process, please also let us know by contacting Jessica Sheehan at [email protected] or +44 207 702 0888 to discuss the support you need.