Junior Records Administrator (BBIPS)

The opportunity

An opportunity has arisen for a Junior Records Administrator to join our Brand Management team. The role will report into the Brand Management Operations Manager in London and will be required to liaise effectively with fee earners and support staff within the group, but also to liaise and coordinate with people from other relevant disciplines and teams including clients and colleagues oversees.

The firm

Bird & Bird opens up a world of possible for lawyers everywhere. Here you can advise major enterprises and high-growth businesses on matters that are often transformative in nature, and alongside people who are truly collegiate in the way they work with everyone at Bird & Bird. We are one international firm, where over 70% of our work involves teams from across our firm. And that is only going to increase. It is this common purpose and shared approach that makes for a more productive, and collaborative place to work.

The team

Our Intellectual Property team is consistently ranked as band 1 in both Legal 500 and Chambers and Partners. We have one of the largest IP teams in London with c.80 lawyers with unparalleled contentious and non-contentious capabilities in relation to all IP rights; trade marks, patents, copyright and database rights, confidential information and data privacy. We advise on IP protection, enforcement, strategic management, valuation and monetisation of brand portfolios. Because of our broad remit our clients are an eclectic mix of the diverse and traditional.

Internationally Bird & Bird has over 350 IP lawyers, attorneys and legal professionals across our 32 offices, meaning we're all on the same page and offer consistency and quality that runs through all levels of seniority.

What you'll do:

• Record creation.
• Matter creation (general) and client conflict checks.
• Matter creation (disputes/oppositions/objections).
• Review of post and saving incoming correspondence to Filesite.
• Processing and docketing all TMO actions and correspondence to WebTMS. • Processing and docketing of global agent communications to WebTMS.
• Processing and docketing dispute related communications to WebTMS.
• Creation of reminders and deadlines in WebTMS.
• Updating WebTMS ensuring deadlines and reminders are removed as appropriate.

About you

The successful candidate will have:

• Excellent written and verbal communication skills, with superb attention to detail.
• An ability to stay calm in demanding situations in particular when the fee-earners are operating under pressure.
• Excellent and proven organisational skills.
• A proven ability to deal with confidential matters.
• Keenness to work in a challenging, team-based environment with flexibility regarding working hours.

In addition, we expect candidates to demonstrate:

• Flexibility.
• An ability to build strong working relationships, both internally and externally.
• The ability to liaise effectively with fee earners and support staff within the group, but also to liaise and coordinate with people from other relevant disciplines and teams including clients and colleagues oversees.
• Being keen to work in a challenging, team-based environment with flexibility regarding working hours.

The main responsibilities of this role are outlined above; however, this description is not exhaustive, and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the department. The role may require some working outside our normal working hours of 9:30am- 5:30pm.