Legal Administration Assistant

Due to continued expansion, we are delighted to be recruiting for this newly created role. In conjunction with our PAs the successful applicant will be providing high quality professional administrative support for fee earners across the firm. The successful candidate will actively seek to improve processes, anticipating the needs of those requiring assistance and facilitating flexible and efficient administrative support.

We have been recognised as an outstanding place to work by Best Companies in 2024, 2023 and 2022 and ranked 1st in 2023 as the best mid-sized company to work for. You will experience a friendly and collegiate team atmosphere where work life balance respected.

The role is not suitable for hybrid working, as this is an on-site role based in our modern office. This is an opportunity to join a well-regarded and growing law firm located within easy access of Kings Cross and Farringdon mainline stations and Chancery Lane tube.

Key responsibilities:

• Owning the Know Your Client (KYC) process. This will include: matter opening, preparing initial client documents, ensuring that the necessary Anti-Money Laundering documentation is gathered and filed on the Linetime Case Management Software, preparing and sending the standard client care letters and terms of business
• Supporting general team administration including ensuring organograms and biographies are up to date and assisting with the organisation team events or initiatives
• Assisting with client reporting commitments including WIP updates
• Completion of new supplier forms including obtaining the necessary verbal approval for new bank details
• Confirmation of bank details with clients and third parties to ensure that client payments are prepared and processed appropriately
• Ensuring that at the end of a matter files are closed and readied for archiving
• Digital document production including composite documents and formatting
• Attending WIP (Work in Progress) meetings, checking bills for accuracy and proactively chasing unpaid debts (in partnership with the Finance team)
• Preparing packs of hard copy documentation and assisting with bundling of documentation if dedicated Paralegal support is unavailable
• Be capable of operating all functions of the photocopiers and scanners including clearing jams and replacing the toner
• Establish and maintain effective and accurate filing systems as required (hard copy and electronic)
• Postal duties
• Supporting the Office Manager with office administrative support as required
• This list of duties is not exhaustive and since this a new role, we expect it will evolve over time

About you:

• You will be a constructive, proactive and solution focused professional.
• Experience of working in a law firm, more specifically public and local authority, or professional services environment and experience working with a legal practice management system is desirable.
• Excellent IT skills including Outlook, Word and Excel are essential, together with strong organisational skills, attention to detail and the ability to work effectively with multiple stakeholders.

Why join us?

It is central to our values that our teams reflect the diverse community around us and that everyone at Sharpe Pritchard can be themselves and bring their authentic selves to work. Achieving true equality, diversity and inclusion is a core aim and we very much welcome applications from all sections of our diverse community, irrespective of race or racial group, sex, sexual orientation, sexual identity, religion or belief, age or disability. We make reasonable adjustments within the recruitment process and upon joining the firm to support applicants of all abilities.

What you will be getting in return

A generous bonus scheme is on offer alongside a competitive salary. You will gain professional development with a structured path to advancing your career. We provide a generous benefits package that includes but is not limited to;

• Generous annual leave, starting at 28 days leave per annum (two days of which must be taken at Christmas on dates decided by the firm)
• Private Pension
• Private Medical Insurance
• Life assurance
• Income protection
• Aviva Smart health (including virtual GP service)
• Health and wellbeing app
• Individual learning and development and business development budgets

Regular team events including:

• Social committee events throughout the year
• Monthly all staff lunches

We are committed to diversity and inclusion and welcome applications from all sections of the community irrespective of race or racial group, sex, sexual orientation, religion or belief, age or disability.

We make reasonable adjustments within the recruitment process and upon joining the firm to support applicants of all abilities.