Lettings Coordinator

This is a fantastic opportunity for an experienced Administrator/Coordinator to join our thriving residential Lettings team based in Winchester on a 12 month fixed term contract. As Lettings Coordinator, you will be responsible for the provision of highly efficient administrative support to the team by undertaking a wide variety of tasks including invoicing, call handling, typing and preparation of communications and legal documents, maintenance of file systems and diary management. There will also be opportunity to take on some lettings negotiation and property management duties.

You will join a team of 11 professionals specialising in both residential Sales and Lettings. This role offers the opportunity for an experienced administrator looking to utilise and expand their skills within the property sector and contribute to our teams success.

We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on!

Main tasks:

• Produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed time frames
• Copy typing, and drafting of letters, reports, invoices, property particulars etc.
• Processing invoices.
• Carry out timely and accurate administration of databases
• Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
• Provide a high level of efficiency and customer service to all who visit or contact the office
• Provide general administration support to the office including other partners, managers and staff as reasonably required
• Register applicants on our software package (REAPIT)
• Maintain regular contact with your applicants and ensure they are offered suitable properties
• Set up viewings and accompany applicants on multiple viewings
• Source properties from other agents (where possible)
• Deal with and negotiate offers when received
• Produce lettings paperwork

This job description is not exhaustive, and the jobholder will be required to undertake additional duties to ensure the smooth running of the department.

What will it take to be successful?

We are seeking someone with proven administration or office coordination experience. You’ll have strong customer service, excellent written and verbal communication skills and good time management. You’ll be a strong team player, with the ability to work well under pressure to meet deadlines. You will also be IT literate and proficient in Microsoft Word, Excel and PowerPoint & Outlook and comfortable working with databases and any relevant software.