Muscular Dystrophy Australia Finance & Operations Manager POSITION DESCRIPTION
Position Title Finance and Operations Manager
Position reports to Chief Executive Officer
Roles that report to the position Office Manager
Budget responsibility No
Internal Liaisons Board, CEO, Heads of: Engagement & Transformation; Programs and Impact; Fundraising, Marketing and Communications.
External Liaisons MDA research and funding partners, service providers.
Term/Hours Full time
Location North Melbourne and WFH [WFH Wednesday and Friday] About the organisation Muscular Dystrophy Australia (MDA) was founded in 1984 and is the national peak body for those living with neuromuscular disease (NMD) across Australia. Our Mission is to understand and be responsive to community needs to provide high-impact programs, services and support to both the muscular dystrophy and other related neuromuscular disease communities and to fund innovative research. MDA represents the needs of more than 40,000 people living with one of 40 different types of NMD, which affect muscle strength. The support and services we provide use evidence-based and consumer- informed approaches to optimise the lived experience of NMD. With lived experience at the core of everything we do, MDA is working to deliver a brighter today and a more empowered tomorrow to people living with NMD. The way we work at MDA We are rebuilding. We are a small national peak body that makes an impact. Our culture is high performance with capacity/resource ratios in balance. We lean-in and are agile, respectful, compassionate and productive and lead with MDA values embedded into ways of working. Purpose of the position The Finance and Operations Manager will support the CEO in overseeing financial and business operations across MDA. This role includes assisting in the preparation of reports for the Board and relevant committees by collaborating with department heads to compile and report financial and operational performance. In addition, this role will support identifying headwinds and opportunities for performance and process improvement across MDA operations, objectives of this role include:
Finance leadership through managing the accounting & finance operations to deliver accurate and meaningful reporting of financial results.
Partnering with the Senior leadership team in all financial, data and commercial aspects by capturing, substantiating and analysing operational performance for management and financial reporting.
Financial support to Senior Leadership team to develop plans that support organisational strategy
Operational leadership across the organisation to ensure service delivery and
fundraising activities Risk management and mitigation through maintaining adequate controls across
Finance, operations and IT.
Adherence to all appropriate quality and regulatory standards, including ATO, ACNC and ASIC Delivery of research funding grant reporting (incl. government) and acquittals. Ensure the organisation operates in an ethical, compliant, transparent and innovative
manner. Actively engaged in Muscular Dystrophy Australias strategic plan Streamline and optimise Finance and Operational functions, including payroll and FBT Support the development of business growth strategies.
The ideal candidate should possess strong analytical skills, extensive accounting experience including budget and forecast development, exceptional problem-solving skills, be highly organised, and have excellent collaboration skills with people from multiple disciplines.
Responsibilities and Key Performance Areas
Finance
- Lead the preparation of monthly financial results & management reports ? Drive robust annual budget and periodic forecast processes ? Monitoring of monthly performance ? Overseeing audit and tax functions ? Manage payroll, salary packaging and FBT (we use employment hero) ? GST, PAYG and superannuation lodgments payments ? Establishing and monitoring internal controls and procedures. ? Analyse costs, pricing, variable contributions and actual performance compared to forecasts
/ business plans ? Economic modelling ? Leadership and people management skills including the ability to work with a dynamic
leadership team. ? Strategic outlook and the ability to plan effectively for the future in relation to the purpose
of the position as outlined. ? Flexibility and adaptability including the ability to multi-task, work within an ambiguous,
fast-moving and changing environment. ?Pro-activity in addressing unforeseen risks to the entity. ? Strive for results including the ability to drive strategy & initiatives toward clarity and
solutions within a complex environment and establish, manage and monitor priorities. ?Personal and professional integrity with a commitment to the mission and aims of MDA.
Operations
Manage Operational Responsibilities Of The Organisation
- Oversee Insurances, cyber security, identify and manage financial, IT and operational risks across the organisation, responsible for the risk register and compliance calendar
- Contract management ? Work with external IT providers to develop and implement the organisational technology
strategy. ? Oversee development of detailed business case for supports, evaluate growth opportunities ? Ensure the financial, accounting, IT and operations policies, procedures, principles and
practices for the organisation are in line with legal and corporate requirements, including ATO business regulations, including BAS reporting, FBT, GST, SGC and superannuation payments, WorkCover, Portable Long Service leave, and all not-for- profit organisation business rules
- Undertake high level administrative duties in the organisation, insurance policy and risk management, preparation and distribution of Board Meeting papers, attendance at and contribution to Board Meetings
- Design and update of written policies and procedures as required ? Ad hoc projects and tasks as they arise
Functional and behavioral duties and requirements of the role
The Successful Candidate Will Have Experience Working Within a Professional Services Accounting Firm, And Ideally a Not-for-profit Organisation And/or Health And Medical Research Organisation And Be Able To Demonstrate
- Demonstrated experience in successfully dealing with suppliers, donors and funders.
- Demonstrated financial management capability.
- Demonstrated project management capability.
- Clear client service vision and able to champion cross functional operations. ? Excellent interpersonal skills to collaborate with business disciplines ? Proficiency in accounting software, particularly MYOB, employment hero, Salesforce ? Able to establish, manage, guide and lead employees to ensure appropriate financial
processes and reporting are being used ? A solid understanding of financial statistics and accounting principles
Essential Requirements, Knowledge, Experience And Skills
Qualifications & essential requirements
Tertiary qualification in Business or Finance CPA or CA qualified 4-5+ years management and financial accounting experience Intermediate Microsoft excel skills Coordinate, prepare and write board and management reports
as required. Excellent analytical, communication and presentation skills. Experience in diverse teams, preferably in the delivery of
fundraising, programs and services.
NDIS worker ID or a Satisfactory Police Records Check* and Working with Children Check*
Right to work within Australia *Note: costs of obtaining PRC and WWC will be met by the
applicant.
- Excellent interpersonal skills to effectively partner and
collaborate with various business disciplines ? Proficiency in accounting software, particularly MYOB and
supporting platforms - employment hero, Salesforce ? Ability to develop businesses cases to deliver/drive business
growth ? Coordinate, prepare and write reports as required.
Technical knowledge (desirable)
Working knowledge of the NDIS Board reporting
