Office Administrator

As an integral part of the office management team, this opportunity will provide proactive and reliable administration support to all Sectors and Disciplines within the Scottish office assisting in the smooth and effective running of the business, exercising judgement and discretion in all tasks. 

This position will see your day-to-day being different and interesting, working with a diverse team, you will support with anything from setting up meeting rooms, welcoming guests and travel arrangements; to organising various team events, ad hoc running of errands and seeing to office maintenance.

This is an office based (some flexibility on this) position in our Motherwell office, with potential for growth. Training and mentoring will be provided for the successful candidate.

What you will do

• Provide effective Administrative support, including Meet and Greet duties and be a reliable and approachable point of contact for staff and all external visitors.
• Carry out duties in accordance with Company procedures and client requirements.
• Liaise daily with Office Manager to ensure all general administration tasks and workloads are carried out thoroughly and promptly.
• Maintenance of stationery and welfare supplies.
• Book meeting rooms and issue of electronic invitations via the Outlook Calendar booking system.
• Ordering of lunches and organising hospitality drinks when required.
• Support project teams by providing an effective and efficient service with typing and recording of documentation using appropriate systems and being conscious of deadlines.
• Managing the Welcome Desk iPad sign in/out system by staff and visitors to adhere to Fire Regulations.
• Telephone answering, call redirection, message taking.
• Printing and binding of drawings and documents.
• Organise incoming and outgoing post.
• Arrange courier services.
• Arranging business and social events.

About You

• A good team player.
• Good keyboard / IT skills with experience in MS Office packages such as Word, Excel and PowerPoint.
• Basic understanding of financial processes and written English.
• Oral and written communication skills to communicate effectively with internal and external teams.
• Willingness and enthusiasm to take on new challenges and develop own role.
• To prioritise and thrive in a busy, fast-paced office to meet the demands of the team.
• Organised and driven with a 'can do', flexible and helpful attitude.

Why this Role?

• Opportunity to join a dynamic, young, vibrant and friendly team of people. 
• This role is a fantastic opportunity to grow your career, over time, this person will step into this role completely and manage autonomously. 
• Flexible working (Minimum 4 days in office).
• Diverse role – no two days will ever be the same.

About BakerHicks

We’ve been innovating in design, engineering and project delivery since 1957 and operate from 14 locations for a truly European reach. For more about our company story, see: About | BakerHicks.

BakerHicks. A Morgan Sindall Group company.

Benefits

Whatever your discipline, you’ll be alongside some of the most talented people in the industry. Our network of offices are appealing, friendly and comfortable spaces, easily accessible by car or public transport. And our salary and benefits packages are some of the best in the industry. What you get will depend on what you do, with individual performance-related rewards also on offer in addition to:

• Up to 6% matched contributory pension plan
• Life assurance scheme
• 25 days annual leave plus ability to buy additional leave
• Discount scheme (including gym membership, mobile phones etc)
• Flexible working
• Family friendly policies
• Employee assistance
• Professional development

BakerHicks is an equal opportunity employer. We care about creating an inclusive atmosphere and are committed to promoting diversity and inclusion throughout. 

BakerHicks is an inclusive organisation welcoming talent from all backgrounds. Applicants are assessed on the basis of personal merit and qualifications.