Office Assistant/Secretary

London, England, United Kingdom

11/18/2024

Our client is seeking a Japanese speaking Office Assistant/Secretary to join their team in London.

Position: Office Assistant/Secretary

Location: Central London

Job Description

• Administrative and office management works:
• Liaising with the landlord for issues in respect of the office and related facilities;
• Liaising with suppliers for subscription of law database, courier services, newspapers, stationery, pantry supplies and other office related items;
• Liaising with hotels/restaurants/air carriers for office's guests, staff, etc.;
• Liaising with authorities on all issues in respect of office operational issues;
• Organizing seminars, career fair, retreat or year-end dinner;
• Liaising with other authorities in respect of the operational issues of the office;
• Liaising with service providers for any services required by the head of the office
• Handling simple IT related issues and working with IT department (or suppliers) of the head office on all other IT related issues;
• Secretarial works, including:
• Supporting document preparation, meeting/appointment/business trip arrangements;
• Opening/updating client files and records;
• Preparing and liaising with clients on invoice matters;
• Translating documents/emails and other communications;
• Other various secretarial works requested.
• Accounting-related matters in connection with accounting department and accounting firm;
• Managing relationship with clients;
• Ensure a smooth operation for the office;
• Other works assigned by the head of the office from time to time
  
  
  
  

Requirements

• Foreign language:
  
  
  
  

Japanese: Native or N1

English: Business level

• IT skills: good at MS Office, MS Excel and MS PowerPoint
• Working experience: Preferably 3 year experience in administration and/or secretary position
• Visa: Eligible to work in UK
  
  
  
  

We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding.

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