Office Manager

Join Our Team as an Office Manager in London!

Are you ready to take the reins and create a buzz within our vibrant office environment? We are on the lookout for a dynamic Office Manager who is passionate about ensuring that our London facilities run like a well-oiled machine!

As the heartbeat of our operations, you'll play a pivotal role in shaping the workplace experience for our team. Here’s what you’ll be diving into:

💥Transform Our Office Space: You’ll oversee cleanliness and organization, working closely with cleaners and maintenance teams to keep our space inviting and efficient. Your keen eye for detail will ensure that every corner of our office reflects professionalism.

🎆Champion Health & Safety: Step into your role as Fire Warden, where you’ll lead health and safety initiatives, conduct essential checks, and coordinate First Aid provisions. Your commitment will help us create not just an inspiring but also a safe work environment.

📦Master Supplies & Mail Management: Keep us stocked up! You’ll manage office supplies like a pro while ensuring that mail flows smoothly in and out – no package left behind!

📆Event Coordination Extraordinaire: Get ready to unleash your creativity! From booking meeting rooms to organizing exciting company events, your organizational skills will shine as you bring people together.

✈Travel Guru: Help our London-based personnel jet set smoothly by coordinating travel schedules with ease – think logistics wizardry meets adventure planning!

🔑Access Control Connoisseur: Oversee access card processes for new starters and leavers; you'll play a key role in maintaining security while welcoming new teammates aboard!

🤝Cross-Office Support Star: Flexibility is your middle name! Provide ad hoc support across other offices as needed, your contributions will make waves beyond just one location.

If you're someone who thrives on creating productive environments filled with energy, enthusiasm, and efficiency—this could be your dream job! Join us in fostering a culture where everyone feels valued while making impactful improvements along the way.

Responsibilities:

• First point of contact for all colleagues, guests, visitors and clients to the building, providing an exceptional standard of service and experience.
• Effectively dealing with any office related questions and queries from colleagues and visitors to the office.
• Organising refreshments and where appropriate food for senior colleagues, meetings and events (hot drinks, breakfasts, lunches, snacks etc) for both offices.
• Support with booking meeting rooms, ensuring rooms are prepped and ready prior to every meeting.
• Support the running of the physical offices and all associated areas, making sure that they are always kept in the best possible order, liaising with cleaners, facilities, engineers, and other departments as deemed necessary. Making suggestions for any improvements.
• Manage all inbound and outbound post and deliveries to the office, liaising with internal stakeholders and building security.
• Coordinate office supplies, including stationary, food and beverage supplies to ensure we have sufficient offerings for colleagues and visitors.
• Coordinate the Access Cards process for new starters and leavers, arranging replacement cards as necessary.
• Support with administration, organisation and coordination of company events such as meetings, business travel, conferences and socials.
• Managing first aid provisions on site, acting as fire warden and carrying out health and safety checks.
• Where appropriate, reporting of accidents or incidents.
• Any other duties as deemed necessary to support the client, customer or colleagues.
• Fire Warden and First Aid training will be provided and the role will include arranging all relevant training for colleagues that support these roles.
• Provide ad-hoc support to other offices to cover for leave, major events and as required.

Required Experience :

• 5+ years experience as an Office Manager
• Experience with H&S and facilities management coordination
• Willingness to be based from the office 5 days per week (Monday to Friday).
• A willingness and can-do attitude to getting things done, no job is too small or too much trouble for.
• A positive and engaging personality, you will thrive on provisioning a great experience.
• Previous experience in delivering exceptional customer service .
• Innovative and creative, and enjoying using your own initiative.
• Excellent command of the English language, both verbal and written.
• Experience of using Microsoft Office, PowerPoint and Excel essential.

What is in it for you?

Working alongside a highly talented team, with leading names in the quantum computing industry. We offer a highly competitive package, equity, 28 days of paid holiday (in addition to public holidays), a workplace pension, a positive approach to flexible working and enhanced parental and adoption benefits.

About Us:

Science Led, Enterprise Driven – Accelerating Quantum Computing

Quantinuum is the world’s largest integrated quantum company, pioneering powerful quantum computers and advanced software solutions. Quantinuum’s technology drives breakthroughs in materials discovery, cybersecurity, and next-gen quantum AI. With approximately 500 employees, including 370+ scientists and engineers, Quantinuum leads the quantum computing revolution across continents.

We unite best-in-class software with high-fidelity hardware to accelerate quantum computing. With integrated full-stack technology, our world-class team is rapidly scaling quantum computing. We’re hiring the world’s best talent to make it happen. Join us!

Quantinuum recently secured $300m in funding, visit our news pages to learn more about this and other Quantinuum scientific breakthroughs and achievements: https://www.quantinuum.com/news

Please note that employment with us is subject to successfully passing our pre-employment screening checks. We are an inclusive equal opportunity employer. You will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.