Office Receptionist Administrator

About First Derivative

First Derivative, an EPAM Company, is driven by people, data, and technology, unlocking the value of insight, hindsight, and foresight to drive organizations forward. Counting many of the world's leading investment banks as clients, we help our clients navigate the data-driven, digital revolution that is transforming the financial services sector. Our global teams span across 15 offices serving clients across EMEA, North America and APAC.

As an EPAM Systems, Inc. (NYSE: EPAM) company, a leading global provider of digital platform engineering and development services, we deliver advanced financial services solutions by empowering operational insights, driving innovation, and enabling more effective risk management in an increasingly data-centric world. EPAM Systems, Inc. (NYSE: EPAM) is recognised as a leader in software product development by independent research agencies. Headquartered in the United States, EPAM employs IT professionals and serves clients worldwide utilizing its award-winning Central and Eastern European global delivery platform and its locations in 19 countries across 4 continents. In 2013, EPAM was ranked by Forbes as #6 among America's 25 Fastest-Growing Tech Companies and #2 on the list of America's Best Small Companies: 20 Fast-Growing Tech Stars

Together with EPAM, we combine deep industry expertise with cutting-edge technology to help clients stay ahead in a rapidly evolving financial landscape, offering comprehensive solutions that drive business transformation and sustainable growth.

Role and Responsibilities:

The role will be working in a client facing environment representing the company and being the first point of contact, providing an excellent front of house service as well as administrative assistance to support the Office Manager.

Duties include:

• Guest Reception: Meet and greet guests in a friendly, secure, and polite manner, providing refreshments as needed.
• Office Environment: Maintain a safe, pleasant, and sustainable office environment. Support the Office Manager with Health & Safety and Fire Officer responsibilities.
• Meeting Room Management: Manage meeting rooms, including setting up ahead of each meeting and ensuring they are clean and tidy afterwards.
• Communication: Answer and receive phone calls, efficiently handle external and internal inquiries, and escalate messages effectively.
• Mail and Shipments: Distribute incoming mail to respective staff and organize local and global courier shipments.
• Inventory Management: Regularly check inventory and order office and kitchen supplies (stationery, refreshments, purchases).
• Event Support: Assist the Office Manager in planning and implementing events such as hosted meetings, offsite meetings, conferences, and staff parties. Support logistics for events and arrangements.
• Administrative Support: Assist the Management team with any administrative tasks related to their day-to-day activities.
• Ad-hoc Requests: Assist the Office Manager with ad-hoc facilities requests.
• Vendor Management: Support the vendor management process.
• ESG Reporting: Support the ESG reporting process and collect relevant data.
• Purchasing: Make purchases for office supplies and stationery.

The Ideal candidate will have:

• Good telephone manner.
• Resilient, resourceful and punctual.
• Eager to grow and learn.
• Excellent time management and organizational skills.
• Positive, proactive attitude in identifying issues at the earliest opportunity and in responding to internal and external queries.
• Good communication and interpersonal skills with the ability to liaise with people at all levels.
• Have entrepreneurial spirit and be forthcoming with different ideas.
• Good knowledge in all Microsoft Office programs (including Word, Excel & Outlook); competent user of the internet.
• Discretion when supporting activities and handling sensitive data.

Candidate personal data will be processed in line with our Global Candidate Privacy Notice