Operations Administrator

Want to be part of a UK hub, in a global business that is scaling rapidly, evolving fast and radically changing the decades-old delivery universe? If so, read on, as we’re looking for an Operations Administrator to join our Network Health team!

Our mission? To switch up the status quo and become the UK’s leading out-of-home business. With a fast-growing network of thousands of smart lockers, hundreds of leading retail partners and the launch of our transformative Send service, we’re bringing freedom to anyone with a parcel.

At InPost UK, we’re building an unparalleled group of talent that’s committed to help us power our mission to reshape the way parcels move, and redefine eCommerce logistics. Our team is packed full of top-notch experts in e-commerce, technology, scale-up growth, sustainability, logistics and supply chain. We’re a passionate bunch with high ambition – we collaborate, innovate, support each other, and leave egos at the door.

About the role:

We’re looking for a highly organised and data-driven Operations Administrator, reporting into our Service Operations Specialist, to manage stock levels, procurement, and planning across four dynamic contractor-led projects. This role is ideal for someone who thrives in a fast-paced, ever-evolving environment and enjoys working with data, planning and people, in a fast paced environment.

What you’ll be doing:

Operational Planning

• Supporting the in-house engineering team; coordinating materials, tools, and resources, and responding to field requests as needed.
• Managing stock levels both internally and externally, ensuring continuous availability, factoring in supplier lead times, usage trends, and business demand.

Stock & Procurement Management

• Raising, tracking, and reconciling stock orders, ensuring timely procurement and optimal inventory levels.
• Maintaining comprehensive and auditable records for all transactions, invoices, and reconciliations, including internal stock movements.
• Responding to stock-related enquiries from other teams, providing accurate information and resolving any discrepancies.
• Ensuring stock areas are maintained in an orderly, tidy, and accessible manner, adhering to safety and efficiency standards.

Supplier management

• Updating and maintaining supplier information, ensuring stock is sourced from approved vendors at competitive prices while adhering to procurement policies.
• Coordinating and overseeing internal and external stock movements, ensuring efficient allocation to projects/locations and minimising delays.

Data & Systems

• Creating, reviewing, and updating asset documentation to ensure records remain current, accurate, and aligned with operational requirements.
• Compiling, analysing, and presenting weekly/monthly reports to track key operational metrics and support data-driven decision-making.
• Ensuring timely and accurate updates are recorded in the internal operating system and effectively communicated to relevant stakeholders.

What we need from you:

We’re looking for people who are ready for a fast paced environment, get their kicks out of problem solving and can balance getting today's stuff done, whilst building for the future. We’re looking for people with drive and natural curiosity – who want to do things differently. And do them brilliantly.

In addition;

• Strong Excel skills (VLOOKUPs, Pivot Tables)
• Proven ability to maintain financial accuracy and compliance
• Excellent attention to detail and organisational skills with a data-driven approach
• Ability to manage multiple suppliers and shifting priorities
• Comfortable working with ambiguity and evolving processes
• Familiarity with stock management, procurement, or operations is a bonus but not essential
• A proactive mindset and the ability to manage a fast-paced environment with changing priorities

Perks of the job!:

We love to reward our people for the great work they do:

🌞 Enhanced Annual Leave – 26 Days Plus the Option to Buy Additional Days per year

More time for you to relax, explore, and enjoy life.

🌟 Vitality Health Care

Stay healthy and happy with our top-notch health coverage.

🌍 Work from Anywhere – 4 Weeks per year

Embrace the freedom to work remotely abroad for up to 4 weeks per year, allowing you to explore new horizons while staying connected.

👶 Enhanced Parental Leave

We support you during those precious family moments.

🌳 Volunteering Day

Take a paid day to make a difference in your community

🚊 Rail Loan Commute with ease! Purchase an annual season ticket, expense it through our InPost expenses procedure, and enjoy a more affordable interest free repayment over the year.

🏡 Hybrid Working

We innovate, collaborate and optimise by coming together 3 days per week in the office

The InPost process:

We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us! We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage. This normally involves a 20 minute chat with our Talent Team. If we both feel the connection, you’ll then go through another one or two stages, depending on the level of the role.

At InPost, we love uniqueness. Our strength is our people.

We strive to create an open, equal, inclusive environment in which everyone has the opportunity to flourish and be themselves.