Personal Assistant

What is the role?

We are looking for a proactive and highly organised Personal Assistant to provide dedicated support to senior leaders within our Howden Markets division, including the Head of Global Carrier Management, Head of Strategy, and a Divisional Director.

This role will involve a broad range of PA responsibilities including diary management, travel coordination, expenses, and meeting arrangements. The successful candidate may also support wider team administration where capacity allows and provide occasional support to the Executive Assistant of the Group Head of Howden Markets.

Please note that this is a full-time, permanent role based in our Central London office.

What will you be doing?

• Manage complex diaries for multiple stakeholders, ensuring efficient scheduling and prioritisation.

• Organise local and international travel, including visa arrangements and detailed itineraries.

• Coordinate internal and external meetings, including room bookings and refreshments.

• Liaise with internal support teams (e.g. Facilities, IT, Reception, AV) to ensure smooth operations.

• Prepare high-quality documentation including reports, presentations, itineraries, and correspondence.

• Process and reconcile expenses and invoices accurately and in a timely manner.

• Organise team events and corporate hospitality, ensuring all logistics are handled effectively.

• Maintain accurate records and documentation using company systems.

• Manage document handling tasks such as printing, scanning, filing, and archiving (both electronic and paper-based).

• Collaborate with other administrative staff to ensure seamless cover during absences or peak periods.

• Handle sensitive information with discretion and maintain confidentiality at all times.

What are we looking for?

• Proven experience as a PA or Team Assistant, ideally within a corporate or financial services environment.

• Excellent attention to detail and ability to produce accurate, well-formatted documentation.

• Strong organisational skills and the ability to manage multiple tasks simultaneously.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Experience in the insurance sector is advantageous but not essential.