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Job description:
Role: Personal Assistant
Location: Edinburgh
Contract Type: Perm
The Role
The role of the PA is to directly support the Office Heads within the Investment Teams in Edinburgh and to provide ad-hoc support to Office Head, Glasgow. Main duties: administrative tasks, including diary & email management and travel arrangements. They will also provide cover as needed for their PA/ EA peers within RIM.
Outcomes of the Role
Responsible for providing confidential assistance and administrative support to the Leaders mentioned above. Duties to include (but not limited to):
- Acting as a first point of contact for internal and external stakeholders. Fielding and directing email requests where necessary.
- Diary management in relation to internal and client facing meetings and organising leadership team events.
- Booking travel and accommodation, including travel packs and schedules.
- Assisting in the preparation (and printing if necessary) of packs and documents, required for leadership meetings.
- Managing invoices, expenses and other regular administrative tasks.
- Ensuring Leaders are prepared for upcoming meetings and events.
- Support and provide input to Group wide topics such as Business Continuity Planning.
- Assisting with projects and new initiatives.
- Prepare, review, and manage documentation, including client reports, presentations, and correspondence.
Knowledge & Experience
- Strong organisational skills, with attention to detail.
- Excellent communication and interpersonal skills (presentational; listening; diplomacy; influencing).
- Proactive and professional approach to all job aspects.
- Clear commitment to an effective and efficient organisation.
- Proven record of delivering all work accurately and on time.
- Ability to:
- Work effectively as a member of a team
- Relate well to staff across the company
- Prioritise
- Be flexible and adaptable
- Work under pressure and to tight deadlines
- Use own initiative
- Proven experience as a Personal Assistant in the financial sector
- Excellent knowledge of Word, Excel and PowerPoint
- Accurate keyboard skills
- Experience of supporting governance forums and committees is preferable
