Personal Assistant - Group Chief of Staff (9 month FTC)

Role Purpose

An exciting opportunity has arisen for a PA to support our Chief of Staff and the existing Executive Assistant to our CEO. This is a unique opportunity to join our fast-growing and transformational business at a pivotal moment in its evolution.

This role will provide administrative support to the Chief of Staff and the Executive Assistant to the CEO which will range from arranging complex travel (including visas), through to events and meetings.

You will thrive in this role if you are extremely organised, with excellent verbal and written communication skills and an ability to form relationships quickly. The role requires IT skills, including MS Office products such as PowerPoint and Excel. Additionally you will be confident and able to take the initiative in ambiguous circumstances coupled with excellent time management skills. The ability to adapt priorities to meet deadlines and constantly changing demands are essential, as are accuracy and attention to detail.

Key Responsibilities

• Full inbox and diary management for Chief of Staff
• Ensure Chief of Staff completes board reports and other necessary reports in a timely fashion
• Screens calls and e-mails, prioritising items for response and answering routine enquiries. Redirect items as appropriate
• Planning, organising and supporting internal and external meetings and providing necessary documentation which includes proactively arranging agendas and notes ahead of meetings in a timely and efficient way
• Acting, as required, as meeting secretary, recording and distributing notes, actions and following up as appropriate
• Arranging international travel itineraries
• Manage attendee lists for events and where appropriate manage execution of events
• Providing project administrative support including but not limited to, formatting documents, reports and presentations
• Manage invoicing process and approvals
• Handling confidential information in a discreet, sensitive and diplomatic manner, ensuring security of access to such information is maintained at all times

Knowledge, Skills & Experience

• The successful applicant will have a proven track record of delivery in a PA/Team Assistant type role
• Strong interpersonal skills - enjoys interacting with people and creates a positive and professional impression
• An ability to prioritise is key as is the ability to manage a broad range of tasks
• The ability to demonstrate attention to detail and pride in their delivery highly valued
• Ability to work effectively within a team with strong internal networking skills
• A natural ability to seek out and connect with "solution providers/fixers"
• A positive, can-do approach to work, and transparency in communication/sharing ideas, issues, needs, concerns
• Ability to work in a fast-paced and ambiguous environments, and a proven ability to be proactive/work on own initiative
• Need fully operational knowledge of Microsoft Office (Outlook, PowerPoint, Word), must also have basic Excel knowledge.
• Excellent time management/organisational skills and high throughput of quality work
• Excellent written and verbal communication