Personal Assistant & Office Manager

Job title: PA & Office Manager (maternity cover), (9-12months FTC)

Location: Cardiff (Hybrid Working)

About Sonovate

Sonovate is lending and technology company with a clear vision: to be The Funding Platform for the Future of Work. Our embedded payment solution empowers the new world of work. By offering flexible payments, it lets recruiters, consultants, and labour marketplaces place contractors and freelancers to unlock their cashflow to capitalise on the opportunities that flexible working provides. This means our customers can draw funds as and when they need them to pay their workers while waiting for end clients to pay them on their own terms.

Role Overview

We're on the lookout for a proactive, organised, and can-do PA & Office Manager to join our Cardiff team. You’ll be the backbone of day-to-day operations—supporting our Co-Founders with admin tasks and helping our Exec team stay on top of things, and keeping our offices running like clockwork.

If you're someone who thrives on variety and loves supporting others to perform at their best, this one’s for you.

Key Accountabilities & Skills:

Co-Founder & Executive team support

• Provide proactive diary and inbox support to the Co-Founders where needed
• Arrange meetings, travel, and logistics for Co-Founders
• Prepare meeting agendas and materials as required
• Take notes and actions during meetings and share follow-up

Administrative Duties

• Manage incoming requests, emails, and calls professionally and efficiently
• Process expenses, create and update basic reports or presentations
• Liaise with internal teams and external suppliers as the first point of contact
• Handle day-to-day ad hoc tasks—no job too big or too small

Office Management (Cardiff & London)

• Ensure our offices are welcoming, well-stocked and running smoothly
• Order stationery, snacks, and weekly team breakfasts
• Coordinate repairs, deliveries, and desk setups
• Take the lead on small events, birthday treats, and team celebrations

General Support

• Assist with Office logistics and company workshops when required
• Support with occasional event planning and coordination
• Be on-hand to pitch in with other tasks as needed—especially when things get busy

Board & Executive Team Support

• Coordinate Board and Exec meetings: logistics, agenda, document prep, minutes and follow-ups
• Maintain visibility and tracking of key deliverables across departments in support of the CEOs

What you’ll being to the role:

Experience

• Previous experience as a Personal Assistant or Office Manager (or similar admin role)
• Super-organised with strong time management and prioritisation skills
• Great attention to detail with excellent written and verbal communication
• Confident using Microsoft Office / Google Workspace (Excel, Docs, Slides)
• Friendly, approachable, and proactive—you enjoy supporting others
• Comfortable managing sensitive information with discretion and professionalism
• You take initiative, stay calm under pressure, and don’t wait to be asked

What will you get in return?

• 28 days holiday + bank holidays
• Private medical insurance with Bupa
• Employee Assistance Programme
• Techscheme with Apple and Currys PC World
• Cyclescheme
• Working with latest technologies and leading SaaS providers
• Eye care vouchers with Specsavers
• 50% discounted gym membership
• 50% off mobile apps (Calm, Duolingo, Audible, Les Mills)
• 2 days charity leave per year
• You’ll work for a company that is passionate about personal development and a strong community focussed culture

Sound interesting?

If your answer is ‘yes’ then click apply to find out more!

If you require any reasonable adjustments to support you during the interview process, please let our Talent Acquisition Partner (Alex Morrell) know and we'd be happy to help!

We know that diverse teams are strong teams. We promote a diverse, inclusive and empowering culture and are committed to recruiting, retaining and developing all our employees

Please note: All successful applicants who are offered a role at Sonovate will be required to pass background screening checks before starting with us. These checks will include National ID Checks, Right to Work, Employment References, Adverse Financial History, Criminal Record, Global Sanctions, Bankruptcy checks. Our Talent Acquisition team will be able to run you through these in detail at the early stage of your application.