Personal Assistant (Real Estate) 6m FTC
Location
London, England, United Kingdom
Posted At
4/11/2025
Advertise with us by contacting: [email protected]
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Description
Where you’ll fit in & what our team goals are…
In your role you will provide a comprehensive secretarial and administrative support to one of our Real Estate Fund Managers as well as supporting some of his team, alongside assisting/covering within the Secretaries as required.
Initial 6 month fixed term contract.
How you'll spend your time...
Travel booking; arranging flights and accommodation in line with Columbia Threadneedle travel policies, ensuring approvals are gained where necessary and arranging itineraries, documentation, visas etc
Office admin duties which include arranging special deliveries & couriers, office supplies and general day to day tasks
Minute taking for various meetings
Liaising with your team and Accounts Payable to prepare/submit expense claims and process external invoices
Managing the process for starters and leavers from start to finish. Setting up accounts, systems access, desk set up and new joiner schedules. Ensuring approvals are provided and dealing with any IT related requests
Preparation of ad-hoc documents in Word, Excel & PowerPoint.
Booking rooms, lunches and arranging video calls where applicable
Provide additional support where required, including cover of other PAs. Picking up any administrative elements of the real estate persons you support
Preparing meeting material, agendas and putting together presentations using PowerPoint as required
Ad-hoc duties such as filing, photocopying, and printing
To be successful in this role you will have...
Experience in Asset Management or a Real Estate function
Strong administration and organisational skills
Intermediate to advance in Office, Word, PowerPoint, and Excel
Able to handle confidential and sensitive business and personal information with discretion.
Flexibility - priorities get changed/added/cancelled at short notice
Excellent and effective communication, both written and verbal, at all levels
Able to work to tight deadlines and under pressure
Acts on own initiative
Superb time-management skills to allow for competing priorities
Ability to work on your own as well as part of a team
About Columbia Threadneedle Investments
Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.
We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.
Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.
We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.
Full-Time/Part-Time
Full time
Worker Sub Type
Fixed Term (Fixed Term)
Job Family Group
Unclassifieds
In your role you will provide a comprehensive secretarial and administrative support to one of our Real Estate Fund Managers as well as supporting some of his team, alongside assisting/covering within the Secretaries as required.
Initial 6 month fixed term contract.
How you'll spend your time...
Travel booking; arranging flights and accommodation in line with Columbia Threadneedle travel policies, ensuring approvals are gained where necessary and arranging itineraries, documentation, visas etc
Office admin duties which include arranging special deliveries & couriers, office supplies and general day to day tasks
Minute taking for various meetings
Liaising with your team and Accounts Payable to prepare/submit expense claims and process external invoices
Managing the process for starters and leavers from start to finish. Setting up accounts, systems access, desk set up and new joiner schedules. Ensuring approvals are provided and dealing with any IT related requests
Preparation of ad-hoc documents in Word, Excel & PowerPoint.
Booking rooms, lunches and arranging video calls where applicable
Provide additional support where required, including cover of other PAs. Picking up any administrative elements of the real estate persons you support
Preparing meeting material, agendas and putting together presentations using PowerPoint as required
Ad-hoc duties such as filing, photocopying, and printing
To be successful in this role you will have...
Experience in Asset Management or a Real Estate function
Strong administration and organisational skills
Intermediate to advance in Office, Word, PowerPoint, and Excel
Able to handle confidential and sensitive business and personal information with discretion.
Flexibility - priorities get changed/added/cancelled at short notice
Excellent and effective communication, both written and verbal, at all levels
Able to work to tight deadlines and under pressure
Acts on own initiative
Superb time-management skills to allow for competing priorities
Ability to work on your own as well as part of a team
About Columbia Threadneedle Investments
Working at Columbia Threadneedle Investments you'll find growth and career opportunities across all of our businesses.
We're intentionally built to help you succeed. Our reach is expansive with a global team of 2,500 people working together. Our expertise is diverse with more than 650 investment professionals sharing global perspectives across all major asset classes and markets. Our clients have access to a broad array of investment strategies, and we have the capability to create bespoke solutions matched to clients' specific requirements.
Columbia Threadneedle is a people business and we recognise that our success is due to our talented people, who bring diversity of thought, complementary skills and capabilities. We are committed to providing an inclusive workplace that supports the diversity of our employees and reflects our broader communities and client-base.
We appreciate that work-life balance is an important factor for many when considering their next move so please discuss any flexible working requirements directly with your recruiter.
Full-Time/Part-Time
Full time
Worker Sub Type
Fixed Term (Fixed Term)
Job Family Group
Unclassifieds
Advertise with us by contacting: [email protected]
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