Personal Assistant to Regional Director South West

Summary

We are the public body that looks after England’s historic environment. We champion historic places, helping people understand, value and care for them.

Historic England have a fantastic opportunity for you to join us as our Personal Assistant to Regional Director South West.

This is a Full Time, Fixed Term Contract until 31 March 2026.

The location of this role is Bristol where we offer hybrid working, you will be based in our office and from home.

We offer a wide benefits package including a competitive pension scheme starting at 28% employer contributions, a generous 28 days holiday, corporate discounts, free entry into English Heritage sites across the country and development opportunities to ensure you achieve your goals.

To view our full range of benefits please follow the link here.

What you will be doing

As our Personal Assistant to the Regional Director, you will provide support the Regional Director (and Head of Region, as required), ensuring that their office is organised and operating effectively. You will work closely with other administrative colleagues to provide wider administrative support to the regional office.

You will provide proactive diary management and forward planning for the Director and Head of the South West region, ensuring that regular and ad hoc internal and external meetings and site visits are scheduled and organised effectively and efficiently, including site visit risk assessments.

You will be responsible for Inbox and correspondence management where required, including identifying and communicating urgent actions, directing correspondence to the appropriate person or place and tracking actions arising from correspondence.

Who we are looking for

• Extensive secretarial, administrative and office organisation experience in a busy office and at a senior level.
• A high standard of accuracy and attention to detail, with an excellent standard of written and spoken English, editing and proof reading skills.
• Able to build and maintain effective working relationships with a wide range of people.
• Excellent organisation and planning skills. Proven experience of managing complex and changing diaries.
• Proven ability to work effectively under pressure, juggle conflicting demands and manage multiple tasks.
• Experience of maintaining office and administrative systems and of devising new systems or improving existing systems where appropriate.
• Proactive with an adaptable and flexible approach to work.

We are an equal opportunity employer which values diversity and inclusion. If you have a disability or neurodiversity, we would be happy to discuss reasonable adjustments to the job with you.

Having just won the Gold Award from MIND, we also recognise the importance of a healthy work-life balance.

We are an inclusive employer and believe that flexible working options are for everyone. We want to make sure our working arrangements don’t prevent anyone from joining us because of their personal circumstances. We also want to provide you with the best balance in your home and work life that we can.

We are open to considering options including job sharing, part-time working, compressed hours working and different working locations, including hybrid working. Please visit our jobs pages or contact us to find out more.

Why work for Historic England

We are committed to promoting equality of opportunity for everyone. Diversity helps us to perform better and attract more people to support our work. We welcome and encourage job applications from people of all backgrounds.

We particularly encourage applications from Black, Asian and Minority Ethnic candidates and candidates with disabilities as they are underrepresented within Historic England at this level.

Historic England want all of our candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self. You can contact us by email at [email protected] if you have any recruitment queries.

At Historic England we use a hiring system called Applied. Applied is a behavioural science-backed recruitment platform that reduces bias, improves quality of hire and increases diversity. We do not use CV application for the majority of our hiring processes. You will answer a selection of questions that allow our hiring teams to test your skills and suitability for the role.

To ensure a fair and inclusive recruitment process for everyone the use of AI or automated tools is not permitted.

Provisional interview dates: 24th April 2025

Please follow the link for a full copy of the Job Description –

https://cms.historicengland.org.uk/media/j3kloaor/personal-assistant-to-regional-director-south-west.odt