Procurement Assistant (12-month Contract role)

Cardiff, Wales, United Kingdom

12/22/2024

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

The UK Procure-to-Pay Assistant will support the end-to-end purchase of goods and services to support in-country procurement members, other in-country stakeholders, and GSSC procurement in the P2P processes. This role is based in the United Kingdom.

Reports to Procurement Manager – Source-to-Invoice.

This role is for a 12-month contract to cover maternity leave.

Role accountabilities:

Individual Accountabilities:

• Assist in the resolution of complex/language-dependent issues
• Support to Accounts Payable for PO-related invoicing issues
• Support for internal users Supplier/PR/PO
• Change Management/support for suppliers transitioning to Purchase Orders
• Builds relationships through multiple stakeholder channels to provide support.
• Collaborate with cross-functional partners and peers to leverage knowledge, resources and ensure consistency, and share best practices.
• Working with equivalents in Accounts Payable to resolve purchasing holds and other issues
• Working with equivalents in the DtR team to resolve purchasing holds and other issues
• Support Direct and Indirect Procurement to maintain purchasing documents (controls)
  
  

Key Shared Accountabilities:

• Assisting with the CWK process.
• Monitoring of DtR Mailbox for notifications of new CWKs and extensions.
• Updating of CWK listing.
• Raising CWK orders for new CWKs & increasing/adjusting existing orders, as & when required – rate increases/reductions.
• Assisting with setting CWK Override rates.
• Monitoring of failed receipt reports on a weekly basis.
• Dealing with queries & resolutions in respect of CWK timesheet amendments/corrections.
• Assisting AP in resolving issues with CWK invoices.
• Assisting with offline CWK processes.
  
  

Main Working Contacts:

• Global Procurement Team
• Global Source-to-Invoice team
• In-country procurement teams
• Accounts Payable Team
• DtR Team
• Project Management & Finance Teams
  
  

Qualifications & Experience:

To be successful in this role, you will need to:

• Demonstrate experience working in a procurement setting under a large complex matrix organization (ideally within a source-to-invoice P2P environment).
• Demonstrate the ability to collaborate with multi-disciplinary teams around a common purpose.
• Show experience being agile, motivated, with good time management skills, and a confident communicator who can build strong relationships.
• Experience working with Microsoft’s suite of tools and services and an ERP. Procurement qualifications are highly desirable.
• Oracle ERP system knowledge is advantageous but not essential.
• Eye for detail is important for this role along with the ability to multi-task.
• Time management skills are important as this role is a shared resource.
  
  

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people.