Project Administrator

Swanley, England, United Kingdom

4/16/2025

Job Description

To provide the day to day administration support to the regional teams in support of the business plan. We are looking for someone to start ASAP.

Specific Responsibilities

• Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times.
• Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines.
• Provide a comprehensive administration service to all projects/offices/department as required.
• Create and maintain office systems including site files, health and safety files and associated documentation in line with company procedures.
• Create and format documents in Word, TotalMobile and Excel for presentation or reporting purposes as required.
• Manage the survey function on TotalMobile during the pre-works period, highlighting potential issues in good time.
• To produce weekly summary report on current project status for pre-works period, highlighting potential issues. Also administrating project trackers.
• To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at survey stage.
• To liaise with clients to resolve problems/issues at earliest opportunity.
• Filing, scanning and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company’s Document Management System.
• Compile and produce project specific Health and Safety Files and O & M manuals as required.
• Keep up to date, property notes on TotalMobile to ensure latest information is available to the project team.
• Assist in the production of site literature.
• Provide support as required to members of the Division.
• Maintain the Divisional Archiving system in accordance with company procedures.
• Ensure that the registering, issuing, scanning and filing documents.
• General office duties.
• Undertake the archiving of completed documents as required.
• Any other duties as assigned.
  
  

You will be based at Swanley but there may be the occasional need to travel to site as the business requires.

Qualifications

• Proficient IT skills particularly Microsoft Office, in particular must be competent in using Excel.
• Well organised with good time management skills.
• Strong written and oral communication skills
• Previous experience in a similar administration role
  
  

Additional Information

If you are ready to be part of our expanding team and contribute to our success, apply today for immediate consideration. Join us on this exciting journey of growth and innovation!

As a business United Living prefer to hire directly and we will be in touch with our PSL Agencies if we require support. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable.