Project Administrator

Join VVB: Where Quality and Excellence meet

Are you ready to be part of a team that delivers top-notch mechanical, electrical, and telecommunication engineering solutions? Look no further than VVB, where expertise and experience converge to create sustainable solutions across Rail, Highways, Power, and Tunnels.

At VVB, we're more than just engineers - we're collaborators, innovators, and stewards of our environment. Our projects are guided by our CORE values:

C-Care & Collaboration

O-Opportunity & Ownership

R-Responsibility & Respect

E-Excellence & End Result Focus

What We Offer:

• Competitive salaries with yearly appraisals
• Travel expenses covered for assignments outside your base location
• Perkbox membership for 24/7 access to perks, benefits, discounts, and wellbeing tools
• Life Assurance and Private Medical Insurance schemes provided by leading providers
• Generous pension scheme
• 25 days holiday plus bank holidays (this includes a Christmas shutdown)

About the role:

At VVB, we are currently recruiting for a Project Administrator, providing project administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.

Key Responsibilities:

• Serve as the primary administrative contact for the project, handling all related matters efficiently.
• Utilise SAP to place requisitions accurately.
• Ensure alignment of delivery notes with purchase orders through thorough reconciliation.
• Act as the central point of contact for all timesheet and time attendance inquiries.
• Maintain accurate time and attendance records by regularly updating information sourced from timesheets.
• Keep Resource Tracker, Training Matrix, and other relevant documents up to date.
• Perform document management tasks such as photocopying, scanning, and encapsulating documents.
• Oversee site holiday and absence records, coordinating with the HR department as necessary.
• Update and maintain records of staff holidays, sickness, absence, and other project-related data.
• Review and assign unique document references and revisions to project documents before submission to clients (using Asite/Aconex).
• Manage the uploading and downloading of documents on the Share Point VVB Document Control Management portal.
• Organise filing and archiving of various paperwork for easy retrieval.
• Offer comprehensive administrative support to the project team.

Skills, Experience and Education:

• Good understanding of administrational processes and best practices
• Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint and Outlook.
• Experience using SAP.
• Valid UK Driving License
• Educated to GCSE level, with 4-9 (A-C) grades in English and Maths, or equivalent
• Flexible, ‘can do’ attitude in a fast-paced environment.
• Methodical style of working
• Good attention to detail
• Ability to work under pressure whilst maintaining high quality work

This role’s contracted location will be at our office in London. You will be required to travel to sites and offices as and when required.

This role offers an exciting opportunity to contribute to the success of our projects while honing your skills in a collaborative environment. If you're ready to take the next step in your career, apply now and become part of the VVB family!

NB.VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief, sex or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.

NO EMPLOYMENT AGENCIES