Purchase Ledger Clerk

Purpose of the role: To deliver the full range of purchase ledger duties to support the role of the AP team in the business.

Main duties and responsibilities

• To post all supplier invoices to the ledgers, ensuring they are matched to purchase orders and receipts
• Post staff expense claims
• Produce 2 weekly payment runs ensuring all payments are made within the due dates and for the correct amounts. (a payment run for suppliers and a payment run for settlements)
• Complete supplier statement reconciliations and action any queries
• Timely identification and resolution of queries with internal staff and external suppliers – involves working closely with venues and buyers
• Create new supplier accounts ensuring all relevant information is verified and entered correctly onto the system
• Credit card analysis
• Answer telephone calls from suppliers
• Phone internal and external stakeholders to resolve queries timeously
• Post payments for manual payments timeously (payments made outside of the usual BACS process) and allocate them to the invoices
• Share responsibility of managing the AP mailbox
• Provide cover for colleagues’ holidays and sick leave

Knowledge & Skills Required

• Good time management skill
• Ability to multitask, work well under pressure and use initiative
• Attention to detail
• Fill in credit application forms before handing to the AP manager for signing
• Knowledge of how to clear aging queries
• Ability to work to deadlines
• Strong IT skills, fast learner
• Must have at least 1 year purchase ledger experience
• Must have experience with 3-way matching (purchase order -> receipt -> invoice
• Experience of working with more than one ledger will be advantageous as well as experience with high volume of work