Receptionist, Administration

About Us

CITIC Securities International is a wholly owned subsidiary of CITIC Securities and its overseas business platform. Our award-winning research, extensive footprint in Asia, direct links to China and highly experienced finance professionals set us apart within the industry. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC Securities International is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC Securities International operates from 13 countries across Asia, Australia, Europe and the Americas. We offer comprehensives financial solutions to a large and diverse client base that includes global institutional investors, corporations, governments and high-net-worth individuals.

Position Description

The Receptionist is responsible for providing front-of-house support, coordinating in-house events, managing deliveries and mail, and supporting general administrative and facilities tasks. This role ensures a welcoming environment for visitors and guests, maintains smooth daily operations, and supports the overall efficiency of the office. This is a key role that involves interaction with both internal teams and external stakeholders.

Key Areas of Responsibilities

• Reception duties: visitor booking into the 8BG portal, meeting room management, answering phones and greeting guests, ensure rooms are cleared after meetings and manage comfort levels of the rooms
• Coordinate with Roadshow team on in-house events: Access Days, CLSA U, Group lunches
• Receiving deliveries – (water, soft drinks, cereal) from loading bay
• Distributing and collecting mail, franking post, booking couriers/DHL, loading bay booking for deliveries and raising permits
• General administration/facilities assistance
• Support with ordering of supplies and consumables for the office
• Other ad hoc duties as required.

Requirements

• Good written and verbal communication skills
• Previous experience within a reception/office environment
• Practical approach to problem solving
• Sound technical skills
• Good Interpersonal / communication skills
• Cost awareness
• Good team player
• Required to comply with company procedures and policies

CLSA may collect personal data from you for purposes relating to your engagement with the Company, including human resource management and other business and internal / external compliance purposes. Any personal information and /or data collected and held by the Company may be used by the Company or transferred (whether within/ outside the United Kingdom) to any other parties within the Company, subsidiaries and affiliates of the Company, internal or external service providers, or any other relevant parties including governmental or regulatory authorities, for the above purposes.