Residential Real Estate Assistant (ref 1324)

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.

The department

Our Residential Real Estate team is dynamic and fast growing with an entrepreneurial flare.

We have 65+ team members across offices, with Bristol being the most recent addition.

Despite being such a large team we have a unified vision and shared culture which allows our team members to thrive and achieve their goals.

We have a vacancy for a forward-thinking Residential Real Estate Assistant to join the practice.

Purpose of job

To work as part of a very busy and rapidly growing Residential Real Estate team to provide professional support to fee earners.

Accountabilities

• To pay meticulous attention to detail including proof reading all work and checking for spelling, grammar and consistency ensuring that work is completed to a high standard
• Show initiative when responding to queries and actively seek to resolve problems
• Support and build working relationships with the other support team staff
• Effectively liaise with staff from other departments and external contacts as required
• Accurately maintain and update client and other relevant contact details on the firm’s database
• Process all standard residential real estate forms including client questionnaires, money laundering forms etc
• Assist in maintaining compliant and accurate files
• Develop and maintain a good level of understanding of firm policy and process, remaining compliant with those policies and processes
• Carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies
• Diary management, processing of expense claims and attending to travel and other business development arrangements
• Prepare report bundles both electronically and manually
• Prepare completion statements and accounts forms
• Schedule and manage deeds to ensure records are kept up to date
• Immediately clarify instructions with fee earners should they be unclear
• Proactively support other assistants within the team and to provide cover as and when necessary, including on a whole team basis
• Expert in a variety of software packages such as Microsoft Word, Outlook and Excel, to produce correspondence, documents;
• To format, paginate, number and present documents in Birketts LLP house style
• Use the HMRC and InfoTrack portals for submitting Stamp Duty Land Tax Returns and HM Land Registry applications

The candidate

• Proven IT/typing skills
• To have a positive and professional approach
• The ideal candidate will be an enthusiastic team player with previous Residential Real estate experience used to dealing with volume, looking for an opportunity to join a dynamic market leading firm
• Reliable and well organised
• Self-motivated with an ability to use own initiative
• Efficient and effective under pressure and able to consistently meet deadlines

Equal opportunities

At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth.

Alongside a flexible and inclusive work environment, we offer the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Dress for your Day Policy

https://www.birketts.co.uk/recognition-reward-benefits/

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.