Secretary

Position: Project Secretary

Location: 3-4 months Initial Training in Kingston upon Thames (accommodation provided)

Project Location: Talacre in Wales

Start Date: June 2025

Contract Position: Full Time (37.5 hrs/week) | PAYE

Airswift are recruiting for a global leader in engineering and construction for major energy and infrastructure projects.

We are now seeking a highly organised and Project Secretary to join the Project Management Department. You will play a critical role in supporting the Liverpool Bay Project by ensuring smooth day-to-day operations and delivering exceptional secretarial and administrative support to both the Project Team and the Client.

Your Responsibilities Will Include:

• Managing incoming calls and welcoming visitors in a professional manner
• Drafting, formatting, and managing correspondence and internal communications
• Organizing physical and digital project documentation using integrated systems
• Preparing reports, presentations, and project-related materials
• Attending meetings, taking minutes, and preparing detailed reports when needed
• Coordinating international travel, including complex itineraries and visa processing
• Managing office supply orders and ensuring an efficient working environment

What We're Looking For:

• Experience: Previous experience in a Project Secretary or similar role in an international setting. Experience in the energy, engineering, or infrastructure sectors is a strong plus
• Languages: Fluent written and spoken English; additional languages are a bonus
• IT Skills: Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Organizational Skills: Strong attention to detail, ability to prioritize, and manage multiple tasks efficiently
• Flexibility: Willingness to work from Kingston upon Thames for the first few months then transition to Talacre with hybrid working options