Senior Buyer

Aberdeen, Scotland, United Kingdom

12/16/2024

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: SENIOR BUYER - 1-year fixed term contract.

Key Responsibilities

• Source and procure operations/and or engineering materials and services from Company AVL in the most efficient and cost-effective method in accordance with Company procedures and code of business conduct.
• Preparation and issue of purchase orders for the supply of services, goods and materials and where applicable engineering packages
• In conjunction with the Purchasing team lead/manager and project team develop and project/contract specific purchasing strategy and implement as required
• Review, evaluate and ensure compliance with new supplier evaluation/applications.
• Participate in detailed procurement planning work to ensure timely selection of suppliers and optimal timing of order commitments.
• Participation in coordination work with project/ops teams and to establish bidder’s list including pre-qualification activities where required subsequent issue of pre-qualification questionnaires and preparation of tender lists.
• Issue of enquiries for required goods/services and resolving any purchase order pre-tender queries and ensuring all relevant documentation is forwarded and confirmed as receipted with the supplier analyse tenders, clarify queries, and produce bid summaries and recommendations.
• Lead all price negotiations with suppliers/bidders to achieve demonstrable price reductions, resolving claims and handling variations with suppliers subject to company delegation of authority and in association with Supply Chain Management.
• Post order administration including variations, expediting and inspection requirements, invoice queries, completion of performance feedback (FPAL) for close out.
• Manage the approval, reporting and presentation activities around delegated scopes to both internal and external bodies, including progress of buying against project schedule, maintaining procurement status reports and maintaining purchase order records from award through to close out and archiving.
• Ensure the correct use of the ERP system, Oracle for all procurement activities.
• Attending and participating in progress meetings as well as representing the Supply Chain function at meetings when required
• Review purchase requirements to ensure that sufficient information is available to proceed and that the required delivery date is defined and agreed with the project.
• Liaising effectively with project/ops teams and fostering relationships internally and with suppliers and clients
• Where applicable lead and manage direct reports within procurement teams to ensure all work undertaken by the team is undertaken in accordance with Company procedures and code of business conduct
• To ensure that purchases are executed in accordance and in compliance with Company and statutory regulations. Following the company process for importation and exportation of goods purchased out with the UK or being sent for repair.
• Financial Accountabilities:
• The Senior Buyer role has no financial accountability or authority within Supply Chain Management.
• All Purchase Orders can only be cut upon automated approval by others in accordance with established DoA
• The role will require the validation of 3rd party supplier invoices to demonstrate progress against milestones and/or completion of deliverables. Final approval of invoices will be by others.
• Problem Solving:
• The role will require the individual to:
• Be able to routinely multitask and track PO’s and commodities across multiple projects, clients, work streams and stakeholders.
• Expedite the submission, approval and timely return of all 3rd party deliverable documents, expediting both external and internal parties.
• Interrogate 3rd party production schedules and manufacturing plans to validate and challenge progress.
• Communicate at all levels within supplier organisations and adopt escalation where required.
• Provide details of risk and suggest mitigations associated with schedule slippages.
• Provide accurate updates and reports to key internal stakeholders in support of Construction plans and activities.
  
  

Essential Qualifications And Skills

• Project experience in expediting and or purchasing roles. Particularly fabrication, engineered packages, spares and bulk items.
• Local supply market knowledge
• Analytical and reporting experience.
• Negotiation and communication
• Proven team player who can work under pressure to strict deadlines.
• Experience in an Expediting role with specific experience in Supply Chain delivery for oil and gas projects.
• Good negotiating skills
• Self-motivated and enthusiastic
• Good communicator and good presentation skills
• Team player and the ability to develop strong vendor relationships.
• Assertive and persuasive individual.
• Highly motivated, driven and pro-active who can interpret and constantly seeks to achieve project schedules.
• Flexibility to comply and adapt to company and customer requirements.
• Actively promotes good business ethics.
• Demonstrates a strong commitment to safety.
• Good IT skills in MS packages and experience in specific Procurement system such as ORACLE, etc.
  
  

Additional Information