Senior Document Controller

Ardmore has been at the forefront of delivering hundreds of major projects across London, earning a reputation for excellence in large-scale, complex developments. From iconic landmarks like the Corinthia Hotel and Churchill’s Old War Office to transformative schemes such as The Ned, our passion and commitment to quality shape everything we do.

We design and build exceptional homes, high-end hotels, commercial spaces, and heritage restorations – the places that define London. And we do it with innovation, precision, and unmistakable style!

The Role:

Currently we are looking for a skilled Senior Document Controller to lead and oversee document control operations across high-profile construction projects. In this vital role, you’ll manage EDMS systems, drive quality assurance, and lead a team of Document Controllers – ensuring smooth document flow and absolute compliance throughout the project lifecycle.

Main Responsibilities:

• You’ll lead a team of Document Controllers, supporting them through mentorship, training, and workload distribution to meet project deadlines efficiently.
• You’ll be responsible for managing the Electronic Document Management System (EDMS) , Viewpoint for projects (4P)– setting up templates and workflows, managing permissions, and ensuring compliance with naming conventions and filing structures.
• Conducting regular QA checks and audits, you’ll ensure that only the correct revisions are in circulation. You’ll also follow up on outstanding responses and ensure stakeholders remain engaged and aligned.
• You’ll organise training sessions and support both internal and external users in best practice EDMS workflows. Additionally, you’ll help maintain document trackers, RFIs, drawing registers, sample trackers and handover reports.
• A key part of the role involves maintaining GDPR compliance, ensuring robust Golden Thread documentation from contract award through to project completion. You’ll also oversee document archiving and ensure all systems are up to date and auditable.
• At project handover, you’ll collaborate with teams to compile final documentation, maintain project directories, and ensure correct documentation is uploaded to relevant portals such as Building Control, Planning, and Warranty providers.

We’re Looking For:

• Demonstrable experience in a senior document control role including leading or mentoring a team.
• Strong proficiency in EDMS platforms such as Trimble Viewpoint for Projects is essential.
• Attention to detail with experience in compliance checks and document auditing.
• Excellent organisational, time management, and team leadership skills.
• Knowledge of GDPR and document management regulations.
• Strong communication and collaboration skills for working with key stakeholders across all levels.

Example of Company Benefits (Dependent on role level)

• Private Medical Cover
• Competitive travel allowance
• Competitive holiday allowances, starting with 25 + bank holidays and going up to 29 days + Bank holidays (dependant on length of service), Day off on your birthday also included!
• Competitive pension scheme to help you for when you retire
• Life Assurance (Paying 4* your salary)
• Relevant professional membership fees paid and continued support with your professional growth and Learning.
• Generous Staff referral scheme, paying up to £3,500
• The opportunity to save up to 25% on your bike via the Cycle to work scheme
• Discounts on 100's of retailers and Gyms

Further Information About the Role

Kindly be aware that this advertisement for our job vacancy may not encompass all assigned duties, responsibilities, or aspects of the role described. It is subject to potential amendments at the sole discretion of Ardmore.

For a full role profile, please contact us directly at [email protected]

Equal Opportunities

Ardmore are an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender, reassignment, religion or belief, marital status, or pregnancy or maternity.

Reasonable adjustments

We would like you to perform at your best at every stage of our recruitment process. Please contact us using [email protected] if you require any reasonable adjustments to complete your application.

Candidate Privacy Notice

As part of our recruitment process for all roles including employees, consultants and subcontractors, we collect and process personal data relating to job candidates and potential candidates. We explain how we use personal information in the Candidate privacy notice.

To view our Candidate privacy notice please visit the Ardmore Group website > Working for us > privacy notice.