Senior Executive Assistant

The successful candidate will have the flexibility to work from our offices in London/Cardiff.

About Kocho

We believe specialist UK firms deserve the same level of service they would give their own clients. We know that clients want expertise, a service they can rely on and intimate support from a named individual who knows their business. Our relentless commitment to finding the best solution, our sense of pride in helping our clients achieve their goals and our thirst for understanding how technology improves business are what make us successful.

With us it’s Personal

Job Description

The Senior Executive Assistant will provide high-level administrative support to the senior executives, ensuring efficient management of schedules, communications, and operational tasks. This role requires exceptional organizational skills, discretion, and the ability to handle complex, high-pressure situations while maintaining a professional demeanour

Key Responsibilities

Administrative Support:

• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

• Screen and prioritize emails, calls, and correspondence.

• Prepare and edit reports, presentations, and meeting materials.

Meeting Coordination:

• Organize and coordinate meetings, including agenda preparation, note-taking, and follow-ups.

• Ensure all meeting materials are accurate and distributed in a timely manner.

• Liaise with stakeholders to ensure smooth communication and collaboration.

Travel and Event Planning:

• Arrange detailed travel itineraries, including flights, accommodation, and transportation.

• Plan and coordinate company events, executive retreats, and other activities as required.

Project and Task Management:

• Assist in tracking and managing executive-led projects, ensuring deadlines are met.

• Conduct research and compile data for special projects or reports.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism.

• Act as a trusted partner and advisor to the executive team

Team Leadership and Support:

• Mentor junior administrative staff and provide guidance as needed.

• Serve as a point of contact for internal and external stakeholders.

Office Management:

• Ensure the executive’s office is well-organized and equipped.

• Oversee administrative budgets and expense reporting

Qualifications

Education

Bachelor’s degree in Business Administration, Communications, or related field preferred.

Experience:

• Minimum of 5–7 years of experience as an Executive Assistant, preferably in a senior capacity.

• Experience supporting C-suite executives is a strong advantage.

Skills:

• Exceptional organizational and time-management skills.

• Strong written and verbal communication abilities.

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, Teams) and project management tools (e.g., Asana, Trello).

• Ability to work independently, prioritize tasks, and meet deadlines.

• Strong problem-solving and decision-making capabilities.

Personal Attributes:

• Emotionally mature, stress resilient, customer focused and well-developed organizational diagnosis skills.

• Hands-on and practical approach with attention to detail

• Ability to work under pressure • Self-motivated and high level of initiative

• Excellent computer literacy (Word, Excel, Power Point & Outlook)

• Proficiency in English (Read, Speak, Write)

• Knowledge of process flow within a professional environment.

• Well-developed verbal & written communication, presentation, project management, report compilation and Interpersonal Skills

• Well-developed administrative, problem solving, planning and organizational skills

• High personal and ethical standards

• Anticipates issues, solves problems

• Able to make clear decisions and judgements

• Ability to build trust, respect and confidentiality

• Hands-on and practical approach

• Good balance between firmness and diplomacy

• Sense of initiative, able to work independently, as well as in Teams

• Ability to work under pressure and set high standards