Share Scheme Professional

What is the role?

As a Share Scheme Professional at Howden, you will play a vital role in supporting the Shares Team in delivering share-related and ad hoc services to the Group's boards, shareholders, and the wider business, ensuring full compliance with Group policies.

Your responsibilities will include day-to-day administration of shareholder and Diligent Entities, as well as Share Scheme databases and other manual or computer-based systems. This will involve data entry, validation, management, reconciliation, and drafting correspondence with shareholders. You will also provide support by responding to queries and assisting with share-related matters.

Please note that both roles are permanent, full-time roles based in our Central London office. Following a hybrid work pattern, you are expected to be onsite 4 days per week on average.

What will you be doing?

In addition to the above, both roles will contribute to:

• Supporting projects such as Internal Share Offers, liquidity events, and the allotment of incentive awards.

• Engaging with shareholders, including providing general information on shareholdings and Share Schemes, and assisting with share transfers while ensuring accurate and consistent processing.

• Liaising with internal teams, including HR, Finance, Tax, and Legal, as well as external partners such as share registrars, legal advisers, and employee benefit trusts.

• Reviewing and resolving issues raised by team members and internal partners, escalating as needed.

• Producing financial and administrative reports from Diligent Entities and other sources.

• Supporting team members with daily activities and continuously expanding knowledge of Diligent Entities and share scheme databases.

• Filing forms and documents with Companies House and maintaining accurate records for hundreds or thousands of shareholders across various platforms.

• Assisting with Group-wide projects, ad hoc matters, and developing strong relationships with employee shareholders.

• Monitoring shareholder leaver processes, including payments, and assisting with future payment budgeting.

What are we looking for?

We're looking for candidates with the following qualifications and skills:

• Experience in Share Schemes and a strong desire to continue developing a career in this area.

• Proven ability to manage share administration, including related processes, reconciliations, and drafting correspondence with shareholders.

• Highly organised, with the ability to establish and implement effective control processes for detailed and accurate monitoring.

• Excellent communication skills, particularly in drafting letters and emails to shareholders.

• Ideally, completion of The Certificate in Employee Share Plans qualification.

• Familiarity with Diligent Entities is highly preferred.