Sub-Contract Manager

Edinburgh, Scotland, United Kingdom

12/23/2024

Job Description

Leonardo is a global leader in defence electronics and delivers mission critical systems for situational awareness, electronic warfare and surveillance across land, sea and air. The Radar and Advanced Targeting line of business, based in Edinburgh, is uniquely positioned as one of the world's top manufacturers of radars, lasers and infra-red countermeasure systems.

Exciting and challenging opportunities that have arisen for a Sub–Contract Manager to join our Edinburgh Procurement function in the AESA Radar programme area.

The Sub-Contract Manager will be providing a full procurement service to the relevant Procurement Manager while helping to develop the strategy for direct material procurement and then implementing this with best available procurement practices.

In addition, the Sub Contract Manager will be responsible for sub-contracting and ordering of key equipment and material for the various Projects, including working with the Manufacturing and Supply Chain Team in expediting, inspection and incoming shipments.

In addition, there may be an opportunity for Sub Contract Manager to manage direct reports in the relevant procurement team.

The Sub-Contract Manager represents the relevant project team in meetings with the end customer regarding any supplier issues. In conjunction with the Procurement Manager, prepares Procurement reports for the various projects and agrees these with the Project Manager ensuring that the project adheres and actively responds to them. Looking at Procurement research and marketing in the selection of competent and approved suppliers in conjunction with the Category Management approach.

In conjunction with the Procurement Manager supervise the preparation of necessary bid packs (RFQs), applicable conditions of Sub Contract and associated Statement of Work (SOW), list of suppliers and sub-contractors, detailed acceptance procedures and all other documentation relating to the Project. The ability to oversee ICD and TRS information as it impacts the SOW / Terms and Conditions. Agreeing with the Procurement Manager the list of companies invited to tender for work. Managing the bid process, selection and taking the selected Vendor from negotiation through to final deliveries.

Must also support Lifecycle management and have an in-depth knowledge of Life Cycle Management engaging in all steps of the process, including the ability to produce Procurement Plans.

Key responsibility areas

Managing key and high value vendors supplying into various high profile contracts some of which are subject to being DCMA compliant.

• Inward & outward communication with IPT stakeholders.
• Undertake supply market research and identify sources of supply, developing Suppliers and understanding capabilities, strengths and weaknesses as part of a supplier selection process.
• Work closely with engineers and QA on project specifics.
• Continually monitor and review progress of procurement work.
• Prepares weekly/monthly procurement status reports and has the ability to prioritise several project demands in relation to these.
• Attends and prepares reports for weekly and monthly (as required) progress meetings wherein the holistic overview of material supply is reviewed in line with Project timescales
• Ensure that the appropriate commercial protections are in place such as NDA's / TAA's / Export Licences / Manufacturing Licence Agreements for the bought in Items. Shows particular attention to the ITAR regulations and the requirements thereof. Ensuring the appropriate storage of Documents in EAJAS and / or DMS
• Signs off, in conjunction with the Procurement Manager, the T3 estimate to support the BOM content.
• Undertakes the responsibility for placement of all procurement commitments whether by letter of intent, ATP, Purchase Orders (preferable), Subcontract Documentation or any other form that is agreed and underwritten with the Procurement Manager.
• Ensures that he / she will have a strong understanding of commercial law and is able to form and understand complex contracting arrangements.
• Works with and manages all the Suppliers / Subcontractors to ensure schedules of work are compatible with the Project.
• Undertakes and ensures that all negotiations with the Suppliers and Subcontractors are professionally conducted and under the direct control of the Sub Contract Manager.
• Continually attempts to find ways to take costs out through better collaboration with Suppliers using company best practice, align into PCRB.
• Takes the lead and manages the supplier gateway process, from the selection phase through a series of performance-based reviews such as Design Reviews, Production Readiness and FAI.
• Ensures, in collaboration with the Project Manager, that timely supply –chain support resource (e.g. QA, Engineering, and Manufacturing) is available.
• Be able to take a total cost of acquisition approach (long term) rather than a short term price view. I.e. recognising the difference between cost and price.
• Understanding on Cost to Cost and Financial Modelling to support the Procurement element within the IPT, run monthly ETC report for finance.
• Monitor performance management of the supply chain, relay back metrics.
• Deploy appropriate SAP activity for all parts – e.g. POs vs. VMI. PIRs vs. SAP Contracts. Shows aptitude for the SAP system and ensures that data therein is both up to date and correct.
  
  

Skills, Qualifications Required

Team Player

Analytical Mind

Numerate

Understanding of Contract Law

Attention to detail

Good Communication skills (written & oral)

Good Negotiation skills

Ability to influence (internal and external customers and stakeholders)

I.T. literate, competent in use of Excel, Word and Powerpoint

Organised

Multi-Tasker

Managing a small team where required

The following would be desirable but are not essential

• Working knowledge of US government procurement rules e.g. FAR/DFARS
• DCMA compliance knowledge
• Working knowledge of export controls e.g. ITAR
• Experience using SAP
• CIPS qualified or studying towards CIPS qualification
  
  

Primary Location

GB - Edinburgh

Contract Type

Hybrid Working

Hybrid