Team Administrator - Bedford

Bedford, England, United Kingdom

6/20/2025

At Siemens Mobility, we believe our people are the cornerstone of our success. We are committed to nurturing a supportive and inclusive environment where every team member can thrive. Join our global community, where your growth and development are as important as our shared mission to innovate and transform the Rail industry. Ready to embark on this exciting journey with us?

We are now recruiting for a Team Administrator to support the Bedford depot within our Rolling Stock business. Reporting to the Fleet Delivery Manager, the role of the Team Administrator is to provide effective and efficient administration to the depot operations.

You‘ll make a difference by ….

• Employee Administration & Onboarding: Handle onboarding, SOM codes, expenses, grade changes, role requisitions, inductions, medicals, and serve as the first point of contact for new employees.
• Administrative & Secretarial Support: Provide general admin support including diary management, document preparation, mail handling, and maintaining office supplies and files.
• Meeting & Travel Coordination: Schedule meetings, book rooms, arrange catering, taxis, travel, and accommodation for team members.
• Communication & Reception Duties: Manage calls, greet visitors, verify credentials, control access, and handle incoming/outgoing packages.
• Team & Depot Support: Organise team meetings, events, and support depot operations including job card updates, equipment purchases, and data input into systems like MMS and One SRM.
• Reporting & Documentation: Prepare reports, presentations, spreadsheets, and maintain trackers and local databases to support performance and management teams.
• Health, Safety & Environmental Compliance: Follow HSEW policies, implement safe systems, use PPE, and take responsibility for environmental and safety practices.
  
  

Your success will be grounded by …

• Track Record in Administrative Support: Experienced in providing comprehensive support to multiple stakeholders, including diary management, travel coordination, and expense processing.
• Highly Organised & Self-Motivated: Demonstrates strong organisational skills with the ability to prioritise tasks effectively and meet objectives independently.
• Technically Proficient: Skilled in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word, with a solid understanding of digital tools to streamline administrative tasks.
• Adaptable & Collaborative: Possesses a flexible, proactive approach with a strong ability to work both independently and as part of a team.
• Detail-Oriented & Professional: Maintains high standards of accuracy and presentation in all aspects of work.
• Exceptional Communication Skills: Confident and articulate communicator with a professional telephone manner, adept at handling queries and requests from employees, managers, and external clients.
  
  

Preferred:

• Advanced Excel and SharePoint working knowledge
  
  

You'll benefit from

• Competitive salary
• 26 days holiday with an option to buy/sell up to 5 days per year
• Attractive pension scheme
• Subsidised BUPA Healthcare
  
  

#TransformTheEveryday with us

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us!

At Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change. If you don't match all the criteria for this role but feel you have transferable skills to enable you to succeed, we encourage you to apply