Team Assistant

About the firm

HaysMac is an award-winning firm of chartered accountants and tax advisors, with 40 partners and over 500 staff, providing advice and services to entrepreneurs, fast-growing and owner-managed businesses, charities and not for profit organisations across the UK and internationally. From our trainees to our partners, our culture of support and progression means we grow together as one firm to best help our clients.

Main Duties and Responsibilities

This role is an exciting opportunity to provide excellent administrative support to our busy tax teams. You will be supporting the teams in a very busy environment where confidentiality and a proactive approach is essential. You will work alongside others in similar roles to provide a professional and efficient service for the teams.

Being highly organised and enthusiastic, you will proactively undertake administrative duties to assist the busy tax teams. This support will help to free up the time of fee-earning staff who are focused on client facing work. At times you will need to work independently and be able to multi-task a number of tasks at any given time.

We are constantly looking for ways of working more efficiently so being able to bring new ideas to the team and challenge our current processes will be welcomed.

The Candidate

A brief outline of some of the duties is set out below (but is not exhaustive):

Administrative assistance for the tax teams, including:

• Drafting and editing reports including graphs and diagrams
• Running WIP reports and analysis
• Distribution of department post
• Communicating with HMRC online and via phone
• Arranging meetings and managing diary arrangements
• Supporting department on marketing initiatives and requirements
• Client onboarding and anti-money laundering correspondence

Client administration, including typing and formatting of:

• Professional clearance letters
• HMRC correspondence
• Fee Protection Service correspondence
• CT61 letters
• Forms 64-8 etc
• Penalty appeals

Tax systems data management (Alphatax/CCH):

• Producing weekly compliance reports/follow up reminders
• Updating portfolio allocation
• New client data entry
• E-filing of tax returns
• iXBRL accounts tagging

Tax training administration:

• Creating, monitoring, and tracking attendance on tax training courses on the firm’s learning management system
• Liaising with both internal and external training providers to facilitate tax training,
• Cultivating employee engagement for the tax training function,
• Assisting with the operation and organisation of both face to face and virtual tax training sessions, and
• Room booking & diary management

Personal competencies

• Highly organised and able to organise others
• Ability to juggle multiple tasks and responsibilities during each day/week
• Capable of prioritising workload in order to deal with deadlines and manage relationships with colleagues / clients
• A team player
• Willingness and ability to help others
• Excellent telephone manner
• Good communication skills
• Quick to learn

Work based competencies

• Working knowledge of Microsoft Office packages including Word, Excel, Outlook, Internet
• Knowledge of Alphatax/CCH (beneficial but not essential)
• Training will be provided for departmental packages

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities.

We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles.

If you need us to make any reasonable adjustments for you from application onwards, please email [email protected]