Team Assistant

HaysMac is an award-winning firm of chartered accountants and tax advisors, with 40 partners and over 500 staff, providing advice and services to entrepreneurs, fast-growing and owner-managed businesses, charities and not for profit organisations across the UK and internationally. From our trainees to our partners, our culture of support and progression means we grow together as one firm to best help our clients.

This role is an exciting opportunity to provide administrative support to our wider Audit Quality team. You will support the Audit Quality, Audit Technical and Audit Training teams where confidentiality, personality and a proactive approach are essential. You will work within our Audit Quality team to provide administrative support, working closely with senior members, managers and the wider Audit department.

Main Duties and Responsibilities

Providing administrative assistance and support to our Audit Quality, Audit Technical and Audit Training teams.

The responsibilities below are generalised and are in no way exhaustive:

• Attending and minuting team meetings and supporting with actions
• Typing and amending documents with speed and accuracy
• Assisting with diary management and room bookings
• Liaising with regulators and other contacts to arrange external meetings
• Coordinating with team members to ensure the efficient running of the greater Audit Quality Team
• Supporting with monitoring of compliance with firm policies and procedures
• Support for Cold File Reviews (CFR), Route Cause Analysis (RCA), Engagement Quality Reviews (EQR) and various Quality policies and procedures
• Training support will include:
• Liaising with external venue bookings for training sessions
• Joining instructions for training sessions and updating training tools
• Monitoring attendance and support of our Learning Management System
• Editing and uploading training content to our Learning Management System
• Updating audit courses logistical details and calendar
• Liaising with the firm’s Early Talent Advisors on all trainee matters
• Handling invites for inductions for all new joiners
• Managing course content calendar and course dates
• Support with the Technical, Compliance and Ethics consultations app
• Maintenance of Quality intranet micro-sites
• Audit department communication, support with the annual audit conference and large scale annual audit training
• General ad-hoc reporting and administration tasks

The Candidate

Work Based Competencies

• Intermediate knowledge of Microsoft Excel, Word, Outlook and PowerPoint
• Knowledge of audit/accountancy is helpful but not essential

Behavioural Competencies

• Exceptional organisational and administrative skills
• Excellent written and spoken communication skills are critical
• Attention to detail with a high level of accuracy
• Ability to work well under pressure and adhere to tight deadlines
• A flexible and adaptable approach to work
• Ability to use own initiative and be proactive
• Identify priorities and action on them
• Tact and discretion in dealing with confidential information
• Strong team player

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities.

We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles.

If you need us to make any reasonable adjustments for you from application onwards, please email recruitment@haysmac.com