Transformation Team Assistant and Coordinator

Warwick, England, United Kingdom

12/20/2024

About The Role

A fantastic opportunity has arisen for a Transformation Team Assistant and Coordinator to join our team on a Full Time, Permanent basis!

As a key member of the Enterprise Transformation team, you will provide comprehensive executive-level administrative and PMO support. You will assist with projects and day-to-day activities, ensuring the smooth running of the department.

What You'll Do

• Organise and facilitate complex executive meetings, ensuring effective collaboration with internal and external stakeholders.
• Manage the leadership team’s calendar, scheduling meetings, workshops, and appointments while coordinating travel arrangements efficiently.
• Attend meetings to provide secretarial support, accurately capturing minutes and preparing presentations as needed.
• Maintain effective document management and controls for projects and the team using SharePoint, MS Teams, and other collaborative tools.
• Manage essential project-related documentation, including RAID Logs and Project Plans, to ensure alignment with strategic objectives.
• Execute specific tasks in accordance with established procedures, supporting the Enterprise Transformation team in daily operations and ensuring compliance with policies.
• Provide a wide range of administrative and executive support tasks to facilitate the smooth operation of the team. This includes driving team effectiveness by supporting and introducing new ways of working.
• Develop and enhance systems and processes within your area, addressing bespoke data requests and interpreting information for reporting purposes.
• Gather and organise data using various standards, producing accurate reports to support decision-making across the organisation.
  
  
  

About You

• A self-motivated, organised, and proactive team player who thrives in a fast-paced environment.
• Good communicator , interpersonal, and stakeholder management skills that foster collaboration and engagement, ideally with experience working with senior stakeholders and executives.
• Proficient in MS Word, Excel, Access, and PowerPoint, with a knack for leveraging technology to enhance productivity.
• Experienced in using collaborative tools such as MS Teams and SharePoint to facilitate teamwork.
• Knowledge in Portfolio Management Office (PMO) experience in a project environment desirable
• Financial management and reporting skills to support project budgeting and resource allocation.
• HND qualification with prior experience supporting a senior-level executive or leadership team is desirable.
• Background in the energy or engineering industry, bringing valuable insights to our mission is desirable.
• Business or technical knowledge across multiple areas, gained through diverse experiences is desirable
  
  
  

What You'll Get

A competitive salary between £35,000 – £40,000 dependent on capability

• An annual performance bonus
• A generous pension scheme, double matched up to 6% of your salary each month.
• 26 days’ annual leave, plus eight statutory days and an option to buy extra holiday days.
• Life insurance – 10 x annual salary
• Generous family friendly policies and family care benefits
• Access to numerous apps which support health, fitness, and wellbeing.
  
  
  

Further Information

• This role is offered on a Full Time, Permanent basis
• Location: We are also offering hybrid working in which we envisage you will spend on average 2 days a week at either the Warwick or London office
  
  
  

This role closes on Monday 6th January 2025 however we strongly encourage candidates to submit their application as early as possible.

Diversity, Equity & Inclusion

At National Grid, we work towards the highest standards in everything we do, including how we support, value and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.

Our goal is to drive, develop and operate our business in a way that results in a more inclusive culture. All employment is decided on the basis of qualifications, the innovation from diverse teams & perspectives and business need. We are committed to building a workforce so we can represent the communities we serve and have a working environment in which each individual feels valued, respected, fairly treated, and able to reach their full potential.

About Us

Here at National Grid, we connect homes and businesses to power, making sure supply and demand match each other. We make sure the lights are on in schools, operating theatres, and sporting arenas; we’re thousands of people working on behalf of millions of people. And whatever your role, wherever you work with us, you’ll help us hit stretching targets and achieve our far-reaching goal: to secure, clean energy that supports our world far into the future. Here, you will be at the heart of energy.

At National Grid, we work towards the highest standards in everything we do, including how we support, value, and develop our people. Our aim is to encourage and support employees to thrive and be the best they can be. We celebrate the difference people can bring into our organisation, and welcome and encourage applicants with diverse experiences and backgrounds, and offer flexible and tailored support, at home and in the office.