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We are seeking a proactive and detail-oriented Transport Fleet Administrator to join the friendly Statom Plant team
Location Thurrock (relocating to Barking within the next 12 months)
Working Hours Monday to Friday 08:00 to 17:00
Key responsibilities
- Maintain comprehensive driver files including licence, medical checks, training records and driving history using FM software
- Monitor licence expiry dates and endorsements
- Coordinate driver onboarding process, training requirements, medical checks
- Vehicle handovers (issues/returns)
- Allocation of vehicles/assets to drivers and job sites using hire software
- Monitoring of vehicle defects submitted by drivers and taking appropriate action
- Coordinate with external garages/vendors or in-house mechanics to get planned maintenance, servicing, inspections, defect rectification, tyre issues rectified in timely manner to reduce vehicle downtime
- Monitor service records and maintain maintenance logs to ensure compliance with legislation
- Road sweeper allocation as requested by job sites (internal and external)
- Administration for telematics system, alerting relevant personnel of unauthorised vehicle use, speeding, driving behaviour etc
- Generating reports as requested and required
- Uploading costs from invoices to FM system for accurate maintenance records
Requirements
Experience & skills required
Essential
- Previous experience with Fleet and vehicle operations/requirements
- Computer literate with knowledge of Microsoft Office products (word/excel etc
- Strong organisational and multitasking skills
- Ability to work independently and to demonstrate proactive problem-solving skills
- Excellent communication skills
- High attention to detail
- Ability to work effectively within a team, independently and under pressure
Desired
- Understanding of the construction industry
- Knowledge of Fleet Management and Hire Management systems (training will be given)
- Previous experience with telematics software
- Knowledge of FORS requirements
Benefits
Employee Benefits
As part of your PAYE contract you will receive a comprehensive benefits package designed to support
- Death in Service Benefit - 3x annual salary payout to your beneficiaries
- Private Medical Insurance - Inclusive of pre-existing conditions (subject to provider terms)
- Benefit Portal Access - Discounts on a wide range of products and services
- Pension Scheme
- 22 days annual leave + Bank Holidays
