Accounts Assistant (Accounts Payable)

The Accounts Payable team is responsible for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies to include purchase ledger, general ledger, and client ledgers.

The role

You will be expected to be able to undertake all standard accounts payable duties accurately and efficiently, to include;

• Processing a wide variety of invoices using the firm’s accounts payable system. This will include a combination of general ledger firm’s costs as well client related professional expenses and disbursements.
• Processing and arranging payment of all firm’s employee & partner personal expense claims.
• Dealing with the group’s credit card & virtual credit card programmes, including processing transactions and reconciling accounts.
• The creation and upkeep of all vendor records ensuring compliance with the firm’s risk management policies in this area.
• Preparation of the firm’s weekly supplier payment run via BACS.
• The reconciliation of all supplier statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.
• Dealing with the upload of all internal recharges (i.e., copying costs, travel costs etc) to the firm’s practice management system.
• Accurately file all working documentation within various online Cashroom filing locations.
• Attend team meetings and contribute to any group discussions on cashroom procedures and ensuring relevant cashroom process documentation is always kept up to date.
• Provide required support during the completion of the firm’s annual audit cycle.
• To assist with all ad-hoc departmental duties which may arise from time to time.

*Please note that all duties will be carried out on a rotational basis alongside other members of the Accounts Payable team and full training and support will be provided.

Skills/Experience

• Previous experience of working in an accounts payable environment or in a high-volume transactional team in a professional services environment is preferrable
• Knowledge of the Law Society of Scotland and SRA Solicitors’ Accounts Rules is desirable.
• A working knowledge of the Aderant practice management and the Emburse Enterprise (formerly Chrome River) systems are desirable but not essential.• Enthusiasm, accuracy and a sharp eye for detail will be essential.
• Knowledge and understanding of current HMRC VAT and Anti-Money Laundering regulations would be beneficial.
• Comfortable working as part of a team but also able to perform to your own initiative when required.
• Strong interpersonal skills and comfortable communicating clearly both verbally and in writing.
• Comfortable with the current, and potentially future, remote working requirements.
• You’ll be confident in your own judgement and skills, but also able to know when it’s necessary to call upon the help and expertise of others.
• It is essential that you have strong organisational skills and the ability to work under pressure in a busy and demanding environment to strict timescales will be fundamental.
• You will be proficient with Word, Excel and Outlook.
• We are looking for someone who is flexible and reliable, who has a pro-active “can-do” attitude and a drive to succeed within our wider Cashroom team.

To view the full details of the role and submit and application, please click apply.