Accounts Payable Administrator

Accounts Payable Administrator

Permanent

£25,000 - £28,000 + benefits

Full-time (35 hours per week)

London, Wimbledon (flexible and hybrid working)

The role

As the Purchase Ledger Assistant, you will be part of the Finance team and you will be working closely and reporting to the Purchase Ledger Executive.

You will assist in maintaining the purchase ledger in a professional and accurate manner, in accordance with strict internal controls and guidelines. You will carry out most of the physical processing of invoices, ensuring that the data of the invoices is correctly input onto the computerised accounting system. You will have day to day involvement with departmental budget holders, this includes head of department and management team members, therefore strong communication and stakeholder engagement skills are important.

Additionally, you will have an opportunity to assist with various accounting tasks and you will provide support to the wider Finance department to achieve its departmental objectives.

Key accountabilities

• To be responsible for setting up new supplier accounts and ensuring that such accounts are accurately maintained, that supplier bank account details and payment terms are correctly recorded, and that records are kept according to statutory guidelines.
• To create batches of supplier invoices and credit notes, ensuring that each document is coded to the correct supplier account and to follow up on pro-forma invoices received from suppliers
• Ensure all staff expenses are entered correctly within a timely manner and ensure they have the correct approval and backup paperwork.
• To ensure that supplier invoices are processed efficiently and correctly. To input batches of supplier invoices and credit notes onto the computerised accounts package to as fast and accurate standard.
• To check other colleagues batches, to ensure all invoices and credits have been entered correctly and on to the correct supplier.
• Upload all Click invoices into the system and check for backup paperwork.
• To handle telephone and email queries from suppliers in an efficient and professional manner.
• To assist with the BACS payment runs.

Skills and experience

• Previous experience with computerised accounting systems
• Previous experience in purchase ledger role
• Accuracy, attention to detail and strong numeracy skills
• Strong knowledge of Microsoft Excel and general MS Office suite
• Good communication skills and experience dealing with volunteers
• Proven ability to work to tight deadlines

About us

We’ve been championing better work and working lives for over 100 years. We help organisations thrive by focusing on their people, supporting our economies and societies. We’re the professional body for HR, L&D, OD and all people professionals – experts in people, work and change. With over 160,000 members globally – and a growing community using our research, insights and learning – we give trusted advice and offer independent thought leadership. And we are a leading voice in the call for good work that creates value for everyone.

We offer an inclusive and stimulating culture and a wide range of professional development opportunities, as well as excellent benefits such as 28 days’ holiday with an option to buy and sell days, personal development allowance, access to an award winning pension scheme and a commitment to wellbeing including a cashback health scheme.

If this role describes you and your career aspirations, click APPLY.

CIPD: valuing everyone as an individual. The CIPD define diversity as the differences in colour, ethnicity, abilities, age, gender, beliefs, interests, socioeconomic status(class), marital or partnership status, sexual orientation, geographic, academic/professional backgrounds, opinions, backgrounds, thinking, experiences, and many other personal characteristics. There is a growing body of research that shows that diverse workforce can be beneficial for decision making, innovation and problem solving as people bring a diverse range of skills and lived experiences with them. Harnessing these differences creates a productive environment in which everybody feels valued, where their talents are fully utilised and organisational and personal goals are met.

We are committed to employment practices that promote diversity and inclusion and equality of outcomes in employment through recognising of how differences of age, disability, gender, sex, marriage and civil partnership status, pregnancy and maternity status, ethnicity, colour, religion, or belief and other protected (by equalities law) and personal characteristics can advantage or disadvantage a person.

Please note, we might need to close or extend this position depending on application numbers so please submit your application as soon as possible.