Job Title: Accounts Payable and Landed Costs Assistant
Department: Finance
Reporting to: Finance Manager
Location: Head Office
The Role
The Accounts Payable and Landed Costs Assistant plays a vital role in our company’s financial and logistics operation. Ensuring the management of outgoing payments to our suppliers, alongside calculating the landed costs for new parts and processing customs invoices for shipments, you will have an impact on the efficiency of our process and the profitability of our business.
Key Responsibilities
This role consists of 3 distinct parts:
- Accounts Payable (65%)
- Reconciliation: Reconcile purchase orders, receipts, and invoices to ensure consistency and accuracy.
- Supplier Account Management: Maintain supplier accounts and resolve any discrepancies or issues that arise.
- New Supplier Onboarding: Responsible for the onboarding process for new suppliers, including credit checks and bank detail verification.
- Supplier Statement Reconciliation: Oversee the reconciliation of supplier statements to ensure all accounts are up to date.
- Query Resolution: Provide high-level resolution for any supplier related to accounts payable.
- Invoice Processing: Manage and process a high volume of supplier invoices accurately and efficiently.
- Payment Runs: Prepare and process payment runs on time, ensuring all payments are made in accordance with agreed terms.
- Landed Costs (30%)
- Inventory maintenance: Create, fix and review part number on ePIM, in collaboration with Product Managers, managing the systems for Uk and R0W
- Query Resolution: Provide high-level resolution for any outstanding process maintenance and data creation queries related to parts inventory
- Costing: Calculating landed costs on individual parts, and communicating with Product Management and Logistics teams to ensure correct pricing
- Administration: Contribute to maintenance of the supplier master list
- Customer invoicing (5 %)
- Review exceptional margins on stock invoices before posting
- Work closely with the end party to resolve discrepancies
- Review miscellaneous invoices and credit notes before posting
Required Skills:
- Proven experience in an accounts payable and/or customs administration, ideally supported by a relevant educational qualification on a financial or accounting discipline.
- Strong understanding of accounting principles and practices.
- Proficiency in accounting software (experience with Epicor/ SAP/ Sage, Xero is a plus), with strong Excel skills
- Excellent attention to detail and organizational skills.
- Strong communication skills with the ability to liaise effectively with suppliers and internal teams.
- Ability to work well under pressure and meet deadlines.
- A proactive and positive approach to problem-solving.
The Company
Integral Memory PLC is a long-established and fast-growing technology company founded in the UK over 30 years ago. It has grown into a highly successful and financially independent international business with offices in London and across Europe.
Integral Memory Division
The link between high-end competitive gaming, encrypted military level memory drives and pushing the visual boundaries of creative photography. Our imaginative solutions to the ever-advancing demands of data storage that transcends the cloud has made the Integral logo synonymous with quality, sustainability and reliability.
Integral LED Lighting Division
From lighting up industrial warehouses and retail spaces across Europe, to delivering soft ambient lighting in bathrooms, kitchens and living rooms. From expandable lighting systems for smart buildings, to transforming outdoor spaces with innovative lighting solutions to enhance the human experience – Our innovative and award-winning product range challenges the norm as we continue to bring cutting-edge lighting solutions to the market.
Our award-winning products are sold by resellers in more than 50 countries worldwide and are trusted by large corporations, government departments, and educational institutions.
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