Accounts Payable Associate

Job title – Associate – Accounts Payable

Grade – Associate

Location – London

About Federated Hermes;

Federated Hermes, Inc. is a global leader in active, responsible investment management, with $845.7 billion in assets under management, as of August 1st, 2025. We deliver investment solutions that help investors target a broad range of outcomes and provide equity, fixed-income, alternative/private markets, multi-asset, and liquidity management strategies to more than 11,000 institutions and intermediaries worldwide.

Our clients include corporations, government entities, insurance companies, foundations and endowments, banks, and broker/dealers. Headquartered in Pittsburgh, Federated Hermes has more than 2,000 employees in London, New York and offices worldwide. For more information, visit FederatedHermes.com

Main Function of the role:

You will be responsible for ensuring accounts payable (suppliers and staff expenses) are processed in a timely and accurate manner, ensure the purchase ledger is up to date and maintained at all times ensuring all supplier accounts are reconciled. Assist with general accounting tasks of the Group Finance entities and support Group Finance projects as required. Your day-to-day responsibilities will be managed by the Manager – Accounts Payable.

Key task and responsibilities:

Daily

• Scan and register invoices (match to PO or raise query) in P2P and Horizon systems (or equivalent)

• Review supplier statements; ensure accounts are up to date (obtain copy of invoice if required),

complete reconciliation spreadsheet and reconciliation sheet.

• Respond to emails from the Group Finance mailboxes.

• Answer phones and return calls if required.

• Check tasks in P2P system (or equivalent).

• Check trays in P2P system (or equivalent) and deal with answered queries accordingly.

• Check submitted expense claims before cost centre head approval.

• Prepare any urgent manual payment requests.

• Post journals for manual payments from bank reconciliation for foreign currency payments.

Weekly

• Complete Supplier and Expense BACS runs and currency CHAPS payments.

• Chase outstanding P2P trouble shoot queries.

• Perform supplier statement reconciliations.

Weekly/monthly KPI reporting:

• Number of statement reconciliations completed and reconciling items.

• Aged supplier listing reports and reasons for invoices > 45 days.

• Prepayments for all entities.

• Number of invoices posted and cleared.

• Value and number of invoices paid.

• IRC – reverse charge for Input VAT

Ad hoc

• Respond to ad hoc requests and changing business requirements.

• Support and provide information for Group VAT return.

• Plan for and ensure internal and external audit requirements are delivered effectively.

• Support year end audit process to ensure performance and reporting targets achieved.

• Support and provide AP cover for Real Estate Accounts Payable.

• Perform yearly AP archiving.

• Support FHL Group Finance projects as required.

Experience Required:

A confident and committed individual, with keen attention to detail and a disciplined and organised approach to work. You will need to ensure a large number and variety of tasks and responsibilities are completed within tight timescales, therefore, the ability to manage multiple priorities effectively is key. Accuracy is vital in this role. A willingness to learn and develop within an accounting environment.

Minimum knowledge and Experience Required:

• Experience operating an accounts payable ledger function

• Multi-currency and multi company experience / knowledge

• Previous accounting/reconciliation experience

• Experience dealing with high volumes of work and the ability to be organised

Candidate Profile:

• Must be proficient on Excel and Word

• Numerate

• Deadline-focused and reliable

• Accurate with high attention to detail

• Able to work calmly and accurately under pressure

• Able to work effectively in a team environment

• Able to quickly assimilate new information/requirements

• Organised and methodical in approach to work, with the ability to prioritise effectively

• Sound communication skills (written and oral) with the confidence to deal with the investment team and suppliers

• Good interpersonal skills

Diversity, Inclusion and Flexible Working

We believe in genuine opportunity, fairness, and respect for all applicants and aim to ensure that no current or prospective employee is subject to discrimination or treated less favourably on the basis of their disability, gender identity or expression, race, ethnicity, religion or belief, marriage or civil partnership, pregnancy and maternity, age, sex, or sexual orientation, or disability.

We understand that applicants may have different needs and expectations related to their working arrangements and are committed to a discussion on flexible working. Please raise these with your Recruitment contact to discuss what type of arrangements can work for you and the role for which you are applying.

We welcome applications from all eligible candidates, and we particularly encourage applications from qualified candidates who identify as women and/or are from a Black, Asian and Minority Ethnic background, as these groups are underrepresented throughout the financial services sector.

We are a Disability Confident Employer and participate in the “Offer of Interview” scheme, intended to actively encourage applications from people with a disability or long-term condition and offer an interview to those who meet the minimum criteria set out within this job description. You will need to let us know if you would like to opt in to this scheme by contacting Jessica Sheehan at [email protected] or +44 207 702 0888. You do not need to share details of your disability or long-term condition.

If you would benefit from alternative methods of applying or for workplace adjustments during the recruitment process, please also let us know by contacting Jessica Sheehan at [email protected] or +44 207 702 0888 to discuss the support you need.