Accounts Payable Clerk

Heyne Tillett Steel is an award-winning structural and civil engineering practice with a reputation for intelligent design and innovative, practical solutions. Based in central London and established in 2007 by directors Andy Heyne, Mark Tillett and Tom Steel, the practice now has over 180 people. We are currently working on exciting and innovative projects throughout the UK for many of the leading developers and architects.

Heyne Tillett Steel is an employee-owned business. We are committed to the development and success of our staff and maintaining the ethos of the practice. If you want to be part of a young, friendly and dynamic team, then we want to hear from you.

About the role:

We are currently looking for a Purchase Ledger Clerk/Bookkeeper to join our Finance team. We pride ourselves on a dynamic, stimulating, and enjoyable work environment that delivers real value to our clients.

The right candidate will need to be driven, highly organised and proactive with an acute level of attention to detail

Responsibilities:

• Managing a busy AP inbox and maintaining good supplier relationships
• Prompt and accurate entry of invoices into XERO. Ensuring correct coding, tax treatment and approvals are received and documented.
• Creation and control of supplier list, adding and updating supplier contact details and default accounts coding.
• Reconciling supplier statements with internal accounting records to ensure integrity of data
• Managing/Monitor credit card spend and ensure correct receipts are collected in a timely manor
• Review of staff expenses to be in line with company policies, querying when necessary.
• Weekly aged payables monitoring to ensure suppliers are paid within payment terms.
• Compiling initial supplier and staff expenses payment runs for Management accountant review.
• Entering job related purchases into practice management software – CMAP. Informing sales ledger assistant & project managers of reimbursable costs for monthly sale invoicing.
• Assist the Management Accountant in the calculation/reporting of VAT/PAYE/CT ONS
• Monthly GL review to understand prepayments, accruals and reclassification of fixed asset
• Creating and maintaining up to date process notes
• Daily bank cash receipt and payment reconciliation in Xero
• Ownership of fixed asset register
• Support Management Accountant and Financial Controller in administrative and ad hoc tasks

The ideal candidate will be able to demonstrate:

• Attention to detail and accuracy are essential.
• Ability to deal with a fast pace & dynamic environment.
• Experience using Xero is preferred.
• Experience of Pleo/ApprovalMax other Xero integrations would be advantageous.
• A desire to improve processes and efficiency and enhance the effectiveness of current software.
• 1-2 years prior experience and/or currently studying AAT or similar is preferable.

Heyne Tillett Steel is an equal opportunities employer and is committed to promoting a diverse and inclusive workforce.