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Location Scotland
Job Details
Job Description
Job Title: Administrative Business Partner - 6 Month FTC
Line Manager: Business Unit Head
Location: Aberdeen, Glasgow or Edinburgh
Role Definition
As an Administrative Business Partner, you are responsible for identifying, implementing, and managing new innovative ways of working to maximise efficiency and quality of delivery for the team's business operations. You will anticipate the needs of the Business Unit Head and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
Main Tasks and Technical Tasks of the Role
- Demonstrate knowledge and understanding of the firm’s technical and operational methods, processes, procedures and standards of work required.
- Identify internal process improvements, actively promote ideas and suggestions and participate in the firm’s commitment to continuous improvement.
- Understand the business preferences and priorities of your leaders to best support their time.
- Imperative calendar management with strong attention to detail for members of the CF and VFF Leadership Team.
- Support your leaders in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration.
- Provide operational support to the VFF & CF team to enhance client service delivery and maximise chargeable time across the team whilst also ensuring standards and strategic goals are met.
- Lead and co-ordinate logistics for internal and external meetings.
- Manage enquiries quickly, proactively, and follow through on tasks to successful completion.
- Embrace the culture, values, and goals of the Group and Business Unit.
- Assist with special projects as needed.
- Develop and implement systems, policies and processes to ensure that operational management within the business has the highest levels of integrity, helping to maximise efficiency and profit margins.
- Collaborate with the wider support team to ensure seamless admin support and become the “go to” person for VFF and CF support queries.
- Maintain and manage client engagement procedures including set up, working with the wider support team to request appropriate engagement letters, Extra Service Orders (ESOs) and communications.
- Actively manage proposals and tenders including timelines, document formatting and proof reading of tender submissions to ensure customer requirements are delivered.
- Responsible for the AAB client pipeline, working with the wider team to ensure the information is recording accurately at all times.
- Co-ordinating team training records and timetables, arranging training courses and collating reference material for the wider team.
- Manage internal presentations, thinking outside the box to achieve engaging and interactive communications with the team.
Required Experience
- Previous experience of supporting senior leadership
- Previous experience of providing project management support
Preferred Experience
- Previous experience of working in a similar role
- Experience of working to tight deadlines
- Experience of supervising staff
- Experience of technical compliance and advisory work
Required Knowledge And Skills
- Excellent organisational skills
- Strong communication skills – both written and oral
- Knowledge of Microsoft Outlook, Word, Excel, PowerPoint and relevant software packages
- Attention to detail
- Working knowledge of relevant legislation and industry best practice
Required Attributes
- Good team player with the ability to build effective relationships at all levels
- Ability to work on own initiative and to tight deadlines
- Self-motivated, with an ability to develop ideas into practice
The list of duties is not intended to be exhaustive but is designed to give an indication of key tasks. There is an ongoing requirement to undertake reasonably delegated additional duties which contribute to the efficient management of the Business Unit.
At AAB you will have tremendous opportunities that will meet your career aspirations, working in a progressive, energetic and stimulating environment alongside supportive and engaging professional teammates.
AAB Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
#scotland
Disclaimer
Unsolicited CV’s sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.
Salary Competitive
