Administrative Assistant - Adult Safeguarding

Salary

Grade 5 - £26,403 - £27,694

Contractual hours

37

Basis

Open Ended

Job category/type

Social Care

Job reference

REQAA6658

Administrative Assistant - Adult Safeguarding

The team is responsible for delivering the local authoritys statutory duties under the Social Services and Wellbeing (Wales) Act 2014 and the Wales Safeguarding Procedures 2019.

You will play a key role in supporting the adult safeguarding team with duties to include:

• Gathering information for preparation and despatch of invitations/agendas;
• Minute taking
• Booking appropriate venues;
• Ensuring that information regarding cancellation of meetings is provided to all parties in good time;
• Monitoring the timetable for review meetings, ensuring these timeframes are adhered to;
• Preparation of minutes following each meeting and dissemination within agreed timescales;
• Administrative work arising from each meeting;
• Assisting the Service Manager and Adult Safeguarding Team Manager with the collating and monitoring of statistical information.
• Dealing with enquiries relating to Adult Safeguarding of Adults at risk, when required, made by other agencies and keeping relevant officers informed.
• Dealing with incoming mail, and responding to any issues that arise.
• Such other duties of a similar nature and responsibility level as may be required from time to time.
  
  

Were Looking For Someone Who Has

• Experience of providing administrative support to a range of service areas.
• Experience of arranging and minuting complex meetings, recording accurately and, in appropriate detail, the information shared and opinions expressed.
• Qualified to RSA Stage III or equivalent in word processing.
• Good communication and interpersonal skills at all professional levels and with a range of partners.
• Competence in the use of computers and PC based applications including Microsoft Office.
• Ability to maintain confidentiality and apply Data Protection principles.
• Ability to generate creative solutions to work issues.
• Experience in reviewing, planning and developing systems, processes and procedures that support operational goals and that of partner organisations and making recommendations for change.
• Experience of implementing service standards and providing support, advice and guidance to staff.
• Ability to accurately undertake basic financial and numerical calculations.
• Experience of the development of positive and supportive team working relationships.
• Experience of working to tight deadlines.
• Ability to communicate complex information clearly & appropriately, both verbally and in written form.
• Ability to prioritise effectively under pressure in order to meet service standards.
  
  

Experience in a safeguarding or social care environment is desirable but not essential. Please refer to the job description above for more details on this vacancy and the person specification. Employment Checks

This post is subject to a DBS disclosure check.

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy. Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy. Safeguarding

Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Councils Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

• Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing .
• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing .
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.
  
  

Welsh language skills are desirable. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.

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