Administrative Assistant

Administration Assistant

Location: Liverpool

Salary: £22,586.20 per annum

Hours: 35 hours per week

Why join us?

Brainkind is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do – you will find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.

MAIN PURPOSE:

To assist in the carrying out of and providing of day-to-day administrative, financial and payroll procedures for the service/unit/department.

MAIN TASKS AND RESPONSIBILITIES:

• Collate emails received daily, prioritise according to urgency/importance and action to ensure deadlines are met and completed in a timely manner.
• May have cash/cheque handling responsibility for service/unit/department and ensuring that all records/banking duties are accurate, carried out timely and processed for month end reporting.
• May be required to undertake purchase ledger responsibilities and all associated duties as required.
• Service/department/unit systematic filing (electronic and/or manual) of necessary paperwork in an appropriate and timely manner.
• Assist in dealing with telephone calls as required, dealing with telephone enquiries in a professional manner, directing calls as appropriate and taking messages as necessary. This may include reception duties as required.
• May be required to undertake any other reasonable administrative duties, including deputising for others, which fall within the role and/or to support smooth running of Brainkind service/unit/department as directed by line manager.
• Communicate effectively with staff at all levels, ensuring the efficient collation and distribution of information.
• May assist and support in the collection and submission of accurate data to Central Support Services/Functions within specified deadlines.
• May be required to support in the chasing debts in conjunction with Credit Controllers and/or central support service/functions.

ABOUT YOU:

• Excellent working knowledge of Microsoft Office, specifically word, excel, outlook and internet use.
• Knowledge of management and appointment booking using manual and computerised systems.
• Experience of Creating and managing databases, graphs, spreadsheets and tables
• Proven organisational skills.
• RSA Stage II, Word Processing or NVQ 2 in Business Administration (or equivalent – Desirable)
• Experience of minute taking and accurate recording of meetings
• The ability to always deal with queries in a professional manner.

Rewards

You can look forward to excellent benefits, including handy discounts on many brands and services.

• A competitive salary of £22,586.20 per annum
• 33 days annual leave (inclusive of bank holidays) (pro rata)
• Buy and sell up to 5 days annual leave.
• Health Cash Plan
• Access to our Employee Assistance Programme (EAP)
• Excellent training and support
• Group life assurance.
• Eye voucher scheme
• Free parking
• Company Pension
• Long Service and Staff Awards

We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.

To join our friendly team, click the Apply Now button.

**Please note we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible. **

*All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks*

Brainkind are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It is a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.