Administrative Assistant

The firm

Fox Williams offers a unique opportunity to advance your career in a personable, progressive and entrepreneurial environment. Our people and culture are important to us and central to everything we do. We continually strive to create and maintain a friendly and supportive environment for our staff. You will quickly get to know everyone from the Senior Partner to the most junior staff. Whilst we are recognised for our strong culture and investing in our people, we are equally well known for our high profile matters, quality of our work and solving our clients’ most complex legal issues.

The department

The Admin Assistant will provide support across all nominated practice areas. This is a busy support role that requires good organisational skills and a proactive approach to work.

The opportunity

This is an exciting opportunity to shine and progress in a role within a firm that actively strives to be the best in the industry and is committed to the development of its people.

Responsibilities

The Administrative Assistant will perform all manner of administrative and file management operations requested by Lawyers, Legal Assistants and other support functions both under the direct supervision of the Legal Support Manager and working independently.

Responsibilities include:

• File opening/closing
• Archive management
• General administrative requests e.g. photocopying, scanning, filing
• Producing and amending correspondence, documents, reports
• Audio dictation
• Managing and processing expenses
• Assisting in the billing process
• Prioritising workloads ensuring deadlines are met.

Personal attributes and skills

• CILEx Secretarial Qualification
• Accurate typing speed of at least 60 words per minute
• Good knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm to be able to utilise their time as efficiently as possible
• Well presented with excellent communication skills
• Highly literate and numerate with strong customer service skills
• Capable of taking initiative and developing solutions to any issues encountered, liaising with colleagues as necessary
• Flexible and enthusiastic self-starter
• Able to work alone as well as within a team
• Attention to detail, ability to retain high concentration levels for extended periods of time