Administrative Coordinator

Administrative Coordinator
Location: London
Job Type: 6-month contract
Work Setup: Hybrid

Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

Who You Will Work With
Our client is a large, well-established organization operating across several professional service areas. They focus on forward-thinking solutions, support employee development, and value an inclusive environment. The company offers a range of career paths and is recognized for its cooperative work style and strong ethical standards.

What You'll Do
* Provides comprehensive administrative support to stakeholders, colleagues, and senior leaders, including diary management, document creation (e.g., engaging materials, e-packs), expenses, end-to-end travel, and design input for optimal presentations
* Proactively organizes and oversees external client and internal stakeholder meetings, ensuring prompt, professional interactions and physical/electronic document production using tools like GSD
* Demonstrates expertise in relevant platforms (e.g., HBB, MercerForce) for efficient task execution
* Supports financial management tasks as needed, such as chasing instructions, processing supplier invoices, project management for billing, and handling ad hoc requests
* Monitors capacity, proactively notifies managers, seeks feedback, and volunteers for opportunities

What You Bring
* Proven experience as a Team Support, Business Support, Team Assistant, or Assistant
* Strong skills in diary management, expense processing, meeting organization, and preparation of meeting materials
* Highly flexible and adaptable, capable of thriving in ALL industries
* Outgoing people person and proactive problem solver who takes initiative, builds strong networks
* Agile adapter to change, innovative thinker, and effective communicator

What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.