Costain Group PLC

Administrator

Company
Location
Maidenhead, England, United Kingdom
Posted At
7/11/2025
Advertise with us by contacting: [email protected]
Description
Job Description

The role will involve providing general administrative support to the Commercial team at Costain.

Whilst the role is predominantly home based, die to the nature of responsibilities, you will be required to work one day a week in our Maidenhead office.

Responsibilities

  • Purchase order management:
  • Raise and amend POs (E1) as requested.
  • Receipting invoices (E1):
  • Specific invoices to look out for include:
  • Insight Direct, Rhead Group tenancy licences (PO 255777/OP) - monthly
  • Bentley iTwin Platform Subscription (77466/OH) - monthly
  • Oracle Fusion HCM Cloud Service (75437/OH) - annual
  • Software tenancies:
  • POs - track value and increase as required (raise new POs each year) (Excel and E1)
  • Cross-check and receipt invoices, with recharge instructions (30 per month)
  • Add/reduce licenses as requested (Bytes portal)
  • Keep log of licenses ordered/reduced (Commercial Config folder)
  • Request quotes for licenses as requested (Wavenet and Bytes)
  • Complete cease forms for tenancies to be terminated – send to Wavenet
  • Adhoc cost reporting when requested by projects (Bytes portal and Excel)
  • Maintain ‘licensing costing spreadsheet’ each month (Commercial Config folder)
  • Track and action annual software renewals (spreadsheet in Commercial Config folder)
  • Costain tenant:
    • Make reservations for software licenses as requested (MAC)
    • Keep log of reservations (Commercial Config folder)
    • Monthly recharge report for Dynamics licenses (MAC and Excel) – send to Ania last Friday of the month
    • Log monthly recharges on ‘optional software’ spreadsheet (Commercial Config folder)
    • Azure recharges – get raw data from Dan and input into monthly report template (Excel) – send to Ania last Friday of the month
    • EA annual renew – send reminder emails , track responses, establish numbers for renewals, unassign licenses as required.

  • Azure cost savings (limited involvement):
    • Attend monthly call with Bytes re cost saving opportunities
    • Report on Azure spend across project tenancies in quarterly meeting.
  • IT Contracts:
    • Use DocuSign to send out contract documents as requested
    • Upload contracts to IT Contracts folder (iCosnet)
    • Input contract data on contract tracker spreadsheet (IT Costs and Supply Chain folder) with end dates and termination periods.
  • NDAs:
    • Use OneNDA template to send out NDAs as requested
    • File signed NDAs in IT Contracts folder (iCosnet).

  • Budget tracking:
    • Weekly email received from iCosnet detailing all IT invoices uploaded – Friday
    • Enter the data from those invoices into the Invoice Data Entry spreadsheet (Commercial Config Area in Teams) – weekly
    • Annual task – assist James with inputting data into the cost analysis report for budget planning.
    • Shared inboxes:
    • Commercialconfig – tenancy license requests, quotes, reductions, support, report requests, invoice queries (shared inbox with Dan)
    • Costainlicensing – account used for sending out annual software renewal emails (shared inbox)
    • Servoinvoices – incoming only inbox for all invoices from Wavenet (shared inbox).

    Qualifications

    Essential: English and Maths GCSE Level 5 or equivalent

    Desirable: NVQ level 2 in Business Administration

    About Us

    Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.

    Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.

    We do share individual feedback following an interview .

    A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.

    It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.

    For more details please go to the Disability Confident website:

    https://www.gov.uk/government/collections/disability-confident-campaign
    Advertise with us by contacting: [email protected]
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