Administrator / Business Assistant

Administrator / Business Assistant

Grade: UKRI - Band B

Salary: £24,961 per annum

Contract Type: Permanent

Hours: Full Time – 37 hours a week

Location: BGS headquarters in Keyworth in Nottingham

Closing date: 10th August 2025

About the role

An exciting opportunity has arisen for a motivated and experienced Administrator / Business Assistant to provide highly effective administrative support at our office in Keyworth.

You will provide comprehensive and proactive administrative support to one or more Science Directors, the Challenge Programme Manager (CPM) and a team of staff, enabling colleagues to carry out their roles as effectively as possible.

Duties include

• Diary Management
• Arranging travel and accommodation
• Development and maintenance of spreadsheets and documents
• External events and internal meetings, including booking venues and catering, drawing up agendas.
• Taking minutes
• E-mail management for senior manager(s) as required
• Raising of purchase orders and general finance management

About you

You will be educated to at least GCSE (or equivalent) standard and/or have relevant comparable work experience, providing high-quality support in an administrative or secretarial role. A qualification in customer service and/or business administration (e.g. NVQ level 2 or 3 in business administration) would be highly desirable.

You will have effective verbal and written communication skills and be able to communicate with people at all levels clearly and concisely. We are looking for highly organised candidates who also have knowledge of and experience of using a variety of Microsoft Office and other IT applications, in particular Outlook, Word, and Excel, plus a willingness to develop these skills further.

Essential

• GCSE (Grade C/4 or above) or equivalent qualifications in Mathematics and English Language (S)
• A good level of work experience in an administrative/secretarial role, including experience of note taking, and supporting staff at a senior/director level including managing electronic calendars (S)
• Working knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams (S&I)
• Experience of arranging travel and accommodation (S&I)
• Ability to work unsupervised and work within a variety of teams, and to demonstrate flexibility and participate as a team member (I)
• Effective verbal and written communication skills and the ability to be discreet with a clear understanding of handling confidential information (I)
• Demonstrates an enthusiasm for the work of BGS/UKRI and the BGS core values of impact, impartiality, and knowledge (S&I)

Desirable

• Relevant qualification in customer service and/or business administration skills (e.g. NVQ level 2 or 3 in business administration) (S)
• Ability to learn bespoke IT systems eg Oracle and competent in the use of the wider range of Microsoft Office packages (eg PowerPoint, Access) (S,I)
• You will be committed to a diverse and inclusive approach to work in the geosciences (I)
• Ability to travel off-site occasionally if required (I)

How to apply

The closing date for receipt of applications is Sunday 10th August 2025.Interviews will be held on week commencing 25 August 2025 in Nottingham.