Administrator - Regional Transfusion Committee

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This vacancy may close sooner than the advertised deadline if we receive a high volume of applications, so we recommend applying early.

Job Summary

Join a team that helps save and improve lives every day…

Are you an organised multi-tasker who enjoys building connections and making a difference behind the scenes? As the Administrator for the London Regional Transfusion Committee (RTC), you’ll play a key role in supporting the work that helps ensure blood is used safely and effectively across hospitals in the region.

This is a varied and rewarding fulltime position where no two days are the same. You’ll coordinate meetings, projects and events that bring together healthcare professionals, patient representatives and partners, all focused on sharing best practice and improving patient outcomes.

Working as part of a friendly, professional team, you’ll use your strong communication and organisational skills to keep everything running smoothly. You’ll have the chance to work independently, take ownership of your tasks and see the real difference your efforts make to a service that saves and improves lives every day.

Main duties of the job

Responsibilities

In this role you will be required to provide an administrative support role to the Regional Transfusion Committee (RTC) including direct support to the RTC Chair, Customer Services regional team and Chairs of the RTC sub groups. Your responsibilities will include:

• Supporting the activities of the committee and assist in maintaining good relationships within the region by effective handling of telephone and written enquiries on a wide range of committee related issues in a professional manner.
• Arranging meetings and video/telecon conferences for the RTC, Regional Transfusion Team (RTT) and other working groups. Preparing and distributing agendas, minutes and supporting papers to the relevant RTC members, the wider healthcare community and the NHSBT Hospital Liaison team and Nationally via the internet.
• Assist in the organisation of educational events. This will involve liaison with exhibitors, delegates and venue staff and attending to ensure the smooth running of the day.
• Undertaking specific projects as directed by the RTT, e.g. providing administrative support for pilot initiatives such as the development of new patient information.

Designing, distributing, analysing and reporting regional audit/survey to Hospital Transfusion Committees and RTC.

Having a budget / signatory authority of a small budget, tracking and recording the income and expenditure of the RTC budget, providing a financial statement to include projected expenditure to the RTT/RTC.

Liaise with transfusion guidelines website staff for the maintenance of a Regional Transfusion Committee website.

To assist in the promotion, attainment and maintenance of the NHSBT corporate and quality objectives.

Developing a basic understanding of the current issues in transfusion in order to provide relevant information in response to queries.

You will occasionally be required to travel and spend time away from base to support team and RTC meetings / events at other NHSBT centres or external venues, with prior notice.

About You

Experience and Knowledge

• Experience of working in a busy office environment, using office equipment, handling conflicting deadlines and priorities.
• Experience of working in an administrative or secretarial role.

Experience in producing meeting agenda, taking minutes, running bring forward systems and chasing progress on actions.

Highly proficient in using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent Systems.

Experience of using IT systems to produce reports and correspondence which are timely, professional and accurate.

Experience of undertaking research relevant to role and prepare clear and concise reports, analysis and recommendations from the results.

Qualifications And Training

• Minimum of 5 GCSE’s (including Maths and English) at Grade ‘C’ or equivalent experience.
• Educated to A level in English, NVQ Level 3 or equivalent qualification or equivalent experience.
• European Computer Driving Licence (ECDL) (part I & II) or ITQ2, or CLAIT II, or RSA II text or word processing OR equivalent experience.
• Demonstrates commitment to own continued professional development.
  
  
  

About Us

It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you’ll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.

Our three core values are what set us apart. They guide and inspire everything we do.

By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work – and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.

You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.

What We Offer

To learn more, please see our recruitment profile, which provides a summary of the job description and person specification. This can be accessed via the link below, or by clicking ‘Apply’ if you are viewing this advert on another site.

This position is London based, with the main base at our Tooting or Colindale Centre.

This vacancy will close at 23:59 on Sunday 1st February 2026.

Interviews are anticipated to be held w/c 16/02/2026 – subject to confirmation

For informal enquiries please contact - Celina Bernstrom, Executive Assistant, National Blood Transfusion Committee (NBTC) via email at Celina.Bernstrom@nhsbt.nhs.uk