Assistant Company Secretary

CompanySSQ

LocationLondon Area, United Kingdom

Posted At11/28/2025

UK Visa Sponsorship Analytics

Occupation Type

Company secretaries and administrators

Occupation Code Skill LevelMedium Skilled

Sponsorship EligibilityIneligible for Sponsorship

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Description

Assistant Company Secretary

Financial Services and PLC Project work

Hybrid working from the London office

Reporting to Deputy Company Secretary

SSQ is supporting a global financial services company in the recruitment of an Assistant Company Secretary. This role will manage and assist with project work, requiring someone with insurance and PLC experience from a governance team in the UK.

Involvement includes:

Providing a professional company secretarial service and advisory governance services to the Group-level committees and senior stakeholders
Preparation for potential future scenarios such as UK public listing / IPO
Appointment as Secretary to Group-level and other boards and committees as appropriate.
Provision of the shares team in shareholder and share capital-related matters
Potential future line management responsibility as appropriate.

Group-level responsibilities including:

Appointed Secretary to Group-level committees (including ad hoc committees such as Employee and Internal Share Offer) to offer advisory governance services, preparation and circulation of agendas and papers, attendance at meeting and preparation of minutes, and management of actions arising from meetings.
Day to day management of the Companies Act 2006 compliance, including Companies House filings and applicable corporate governance
Maintenance of statutory registers using the Diligent Entities system.
Prepare and circulate written resolutions of Group-level boards and committees to Major Shareholders and Investor Directors
Provide company secretarial support and advice to the Shares team, including share allotments, share transfers, leaver processes, the internal share offer, shareholder portals and platforms, share buybacks, and shareholder votes.
Group-level board and committee terms of reference review

General Governance Expectations:

Support a sound understanding of Financial Conduct Authority regulatory requirements within the Company Secretariat
Planning of the annual board meeting calendar
Perform required tasks accurately and efficiently to the required standard and speed.
Assist the Group Company Secretary on an ad hoc basis where required
CoSec strategy planning and annual strategy session arrangements / minuting / actions
M&A activity, Group-wide large corporate projects and ad hoc matters
Maintenance and development of the Company Secretariat intranet
Organising AGMs and EGMs of UK Group companies as required
Company Secretarial support as applicable.

Application Requirements:

5+ years in the financial services industry, routinely minuting board meetings
UK/US listed plc experience
Qualified Company Secretary (essential)
Strong written English and minuting skills
Technical knowledge and experience working on complex governance projects

For more information, please get in touch. Poppy.Taylor@ssq.com / 07534087340

Please note this client is unable to sponsor visas, so only those with the right to work in the UK should apply.