Assistant HR Advisor

Role Summary

Responsible for supporting the Corporate HR Hub Team by delivering functional excellence in HR services, including managing contracts of employment, overseeing payroll controls, and actively working to enhance HR procedures, processes, and practices. Reporting directly to the Corporate HR Manager.

Responsibilities

• Ensure employment contracts are in compliance with statutory requirements and internal procedures and processes.
• Responsible for the induction of every Corporate new hired personnel, independently of the country the employee is based.
• Conducting Right to Work checks for new hire personnel in accordance with the stipulations of Company’s UK employer license.
• Responsible for actioning all new starts, transfers and terminations of International Expats and UK Corporate personnel within the HRIS, ensuring alignment with Company policies and procedures.
• Responsible for ensuring that the HRIS is updated to reflect all periods of absence, reduced pay for International Expatriate and Corporate employees.
• Actively manage all types of absences of Corporate employees, which includes liaising with absent employees and their Line Managers, and arranging occupational health return to work reviews as required
• Reviewing employee expense reports in HRIS to ensure compliance with Corporate guidelines. This includes expense reports of Contingent Workers who are allocated under Corporate.
• On a monthly basis, responsible for checking all variable payroll data submitted by Regional HR teams to ensure that the payment instructions align with Company policy and that entitlements are accurately reflected.
• Preparation of the Input Sheet on a monthly basis and consolidation of variable pay information for employing entities that are within the scope of Corporate, to facilitate action by the Payroll team.
• Support the Corporate HR Advisor in conducting audits of HR processes completed by the Regions.
• Maintain knowledge of Human Resources policies and procedures, laws and regulations, industry trends and developments to ensure accurate information is being followed by the Corporate HR Department.
• Perform other duties, complete additional tasks, and support ad hoc projects as pre-agreed with the Corporate HR Manager and/or Corporate HR Advisor.
• Provide coverage for the Corporate HR Advisor during absences, ensuring continuity of HR services and support.

Qualifications and Experience

• Relevant experience in employee relations, administration, and compliance
• Bachelor’s degree in HR or similar qualification
• Organisational and administrative skills.
• Ability to advise and work with senior members of staff.
• Knowledge of employment legislation.
• Personable with strong communication and relationship building capabilities across all levels of the business.
• Driven and determined.
• Practical and logical; able to solve problems quickly.
• Proven work experience as an HR Coordinator or similar role.
• Hands-on experience with IT programmes and various HRIS (Workday a plus).
• Experience in employee labour relations, including employee terms and conditions.