Associate, Company Secretarial

Job Description:

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that. 

We have an exciting opportunity for you to join our team as Associate, Company Secretarial. Reporting to the Associate Director, Company Secretarial, this full-time and permanent position is based in Bristol and offers regional coverage, allowing you to make a significant impact to our Corporate Department and it’s growth.

Purpose of Role

Provide company secretarial services to a portfolio of UK companies, ensuring that all client instructions are interpreted precisely, responded to correctly and that clients are kept regularly informed of progress and costs.

Scope

This role will be part of a team of 8 individuals within our Company Secretarial department, providing company secretarial services to a varied client base.

Key Responsibilities

• Provide high quality company secretarial services to a portfolio of UK entities.
• Be fully conversant with the relevant systems, procedures and services of both the Company Secretarial department and Vistra as a whole.
• Work with colleagues to ensure that the work processes of the Company Secretarial department are carried out efficiently and effectively.
• Work closely with clients, identifying ways in which we can develop the relationship and ensure client retention.
• Work closely with other members of the Company Secretarial department in identifying areas where current systems and services can be developed.
• Support the Associate Director, Company Secretarial in delivering against SLAs agreed for each client with best-in-class services.
• Ensure prompt and proper billing against all client engagements.
• Support the Associate Director, Company Secretarial in growing the client portfolio, working alongside other Vistra teams in a commercial and service delivery and product capacity.
• Ensure that files are compliant with current money laundering regulations, conduct ongoing client contact to ensure that the customer due diligence information requested is received within a reasonable time frame.
• Maintain systems that enable us to manage and control customer due diligence activity and reporting all concerns in respect of suspicion of money laundering activity to the Compliance Officer.
  
  

Essential:

Attributes/Technical Skills

• Experience of providing company secretarial services to UK companies.
• Experience of using company secretarial software.
• Proactive and self-motivated.
• Personable and enthusiastic team player, with a confident, professional and commercial outlook.
• Excellent written and oral communication skills in English.
• Extremely strong attention to detail.
• Capable of working under pressure and with minimal supervision.
• Applicants must have the right to work in the U.K.
  
  

Essential:

Relevant Experience

• Minimum two years’ experience in the company secretarial field.
• Computer literate with specifically strong knowledge of Word, Excel and Teams.
  
  

Education and Professional Qualification

Essential: educated to degree level

Desirable: CGI (formally known as ICSA) qualified or partly qualified

Company Benefits

25 days annual leave per annum

Individual private medical insurance cover

Health cash plan

Pension: 3% employee and 7% employer contribution, increasing from April 2025 to 8% employer

Life Assurance 4x Salary

Group income protection

Season ticket loan

Ride to work scheme

A day’s birthday leave

Ability to buy up to one week’s annual leave per year

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!